Company Overview:
If a culture of excellence, innovation and ownership is what you're searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve's position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!
Role Summary
The Supplier Documentation Coordinator is responsible for driving the timely completion, collection, and quality verification of supplier-generated documentation required for engineered equipment orders. This role ensures all supplier deliverablesincluding drawings, certifications, test reports, material traceability, ITPs, MDRs, and other submittalsare submitted, reviewed, approved, and archived in accordance with project schedules and customer contract requirements.
The Specialist will work closely with Buyouts Project Specialists, suppliers, engineering, project management, and quality teams to eliminate documentation bottlenecks and ensure all Manufacturing Data Records (MDRs) and project closeout packages are fully compiled and delivered.
Responsibilities
Supplier Interface & Documentation Follow-Through
- Proactively engage assigned suppliers to track, obtain, and follow up on outstanding documentation deliverables.
- Review supplier documentation for completeness, accuracy, and compliance with purchase order and specification requirements.
- Escalate risks of late or non-conforming documentation to procurement and project management as needed.
Project Documentation Control
- Maintain and update documentation trackers, submittal logs, and supplier action registers.
- Coordinate internal reviews of documentation with engineering, quality, and project management.
- Ensure revisions, comments, and approvals are captured and communicated back to suppliers.
Manufacturing Data Record (MDR) / Turnover Package Completion
- Compile final MDRs or customer turnover packages according to contract standards.
- Validate that all required documentsincluding NDE reports, FAT records, material certs, and datasheetsare present and meet quality requirements.
- Prepare final formatted and hyperlinked deliverables for customer submission and internal archiving.
Process Improvement & Compliance
- Identify recurring issues with supplier documentation and provide feedback to sourcing and engineering.
- Support implementation and maintenance of documentation templates, submittal workflows, and process improvements.
- Ensure all documentation is stored in the Documentation Management System
Requirements :
- 2+ years experience in documentation control, procurement support, project coordination, or quality assurancepreferably in industrial manufacturing, engineered-to-order equipment, EPC projects, or related fields.
- Familiarity with technical documents (drawings, test reports, material certificates, ITPs).
- Strong organizational skills and attention to detail.
- Ability to communicate professionally with suppliers and cross-functional teams.
- Proficiency with MS Office (Excel, Word), SharePoint lists, and document management platforms.
Preferred :
- Experience with rotating equipment, pumps, motors, gearboxes, skids, or similar engineered products.
- Knowledge of ASME, API, ISO, or other relevant industry standards.
- Understanding of PO terms related to documentation deliverables (submittals, schedules).
This is a six-months contract position
Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.
Req ID : R-17338
Job Family Group : Engineering
Job Family : EN Technical Documentation
EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision
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