Site Administrator cum document controller

Job Description:

• Provide administrative and clerical support toProject Managers and project teams throughout all phases of constructionprojects.
• Manage project documentation, filing, documentcontrol, data entry, records, drawings, specifications, RFIs, submittals,contracts, purchase orders, and change orders.
• Coordinate project meetings, schedules, meetingrooms, minutes, attendance, action items, follow-ups, and distribution ofproject information.
• Monitor and follow up on outstanding actions,deliverables, approvals, and documentation to ensure timely completion andproper record keeping.
• Assist with budget tracking, invoice processing,payments, billing coordination, and related administrative documentation.
• Liaise with clients, consultants, vendors,subcontractors, and internal departments to obtain required information,documentation, and approvals.
• Maintain project management systems, logs,records, and databases to ensure accurate and up-to-date information.
• Support project reporting, presentations,project closeout documentation, warranties, operation manuals, and finaldocument submissions.
• Manage office supplies, printing, scanning,laminating, distribution of site documents, safety posters, permits, andsignage.
• Ensure proper filing, document control, andcompliance with company policies, project requirements, and applicable safetyregulations.
• Perform other administrative and ad-hoc dutiesas assigned by Management.

Requirements:

• Minimum Diploma in Business Administration or relevant experience as a construction admin
• 1 to 3 years of administrative experience, ideally in the construction sector
• Strong command of Microsoft Office