Job Summary:
We are seeking a proactive and detail-oriented Project Administrative Assistant to provide comprehensive support to project teams and management. This role involves handling documentation, coordinating project-related activities, maintaining organized records, and ensuring smooth administrative operations both in the office and on project sites. Ideal for someone who is organized, adaptable, and able to work independently in a dynamic environment.
Job Description:
Key Responsibilities:
- Provide administrative support to project teams or executives, both in the office and on-site, as assigned.
- Prepare, transcribe, and distribute project documents such as subcontract agreements, purchase orders, correspondence, and other project-related files.
- Create and maintain electronic and physical project filing systems in accordance with organizational standards.
- Track and update project-related data and documentation as directed by the team.
- Liaise with subcontractors to follow up on required paperwork, including claims, certificates, and delivery orders.
- Assist with project closeout activities, including the compilation of Operation & Maintenance (O&M) manuals.
- Support project managers or executives in preparing key project documents such as cash flow reports, progress claims, project insurance documents, and schedules.
- Order and manage office and project-related supplies.
- Maintain a clean, organized workspace and filing system for personal and shared areas.
- Set up project documentation binders and arrange for printing of project drawings when needed.
- Help compile and distribute punch lists to vendors or subcontractors.
- Archive project records in line with internal or client requirements.
- Participate in meetings and assist with meeting preparation when needed.
- Support managers with scheduling, meetings, interviews, and possible travel arrangements.
- Assist in implementing new administrative procedures as instructed.
- Perform additional duties as assigned.
Key Attributes:
- Able to work independently and collaboratively.
- Discreet with confidential information and exercises good judgment.
- Detail-oriented, adaptable, and organized.
- Effective in fast-paced environments and able to prioritize tasks.
- Self-motivated and proactive in completing responsibilities.
Requirements:
- Minimum N, O, or A-Level qualification or equivalent.
- At least 1 year of relevant administrative experience.
- Experience in working as M&E admin in construction (main con/ subcon) is an advantage
- Strong attention to detail and ability to work independently.
- Positive attitude with a willingness to learn and take initiative.
If interested, please submit your application to [Confidential Information] with your expected salary and resume.
We regret that only short-listed candidates will be contacted shortly. By submitting your application or resume, you agree to the collection, use, retention, and sharing of your personal information with potential employers for their assessment.
JDA WMS Pte Ltd | EA Personnel: Pham Thi Tuyet Mai
EA License No: 23S1595 | EA Registration No: R25127838
