Site Admin

Key Responsibilities:

• Manage the day-to-day administrative and logistical operations of the project site.
• Maintain updated records of project staff, workers and subcontractor personnel.
• Coordinate worker attendance, leave, site access cards, mobilization and demobilization records.
• Coordinate project transportation, company vehicles, drivers and staff/worker transport arrangements.
• Manageofficesupplies,drinkingwater,pantrysupplies,cleaningservicesandother site facilities.
• Prepare and maintain petty cash, reimbursement and administrative expense records.
• Raise and follow up PR/PRF for approved administrative and general site requirements.
• Coordinate utilities and recurring services including electricity, water, internet, telephone and office services.
• Assist with visitor arrangements, meetings, project events and management visits.
• Liaise with Head Office HR, Finance, Procurement and Administration departments on project administrative matters.
• Maintain proper administrative records, registers and monthly cost/usage summaries.
• Support the Project Manager and project management team in daily administrative coordination.
• Coordinate with Safety, Construction, Commercial and Document Control teams while maintaining clear responsibility boundaries.
• Perform other reasonable project administrative duties assigned by the Project Manager.

Requirements:

• Min Diploma in Business Administrative or other related.

• Proven administrative background with strong organizational and multi-tasking skills.

• Familiarity with basic accounting / procurement procedures (e.g., handling PR/PO, processing invoices, and managing petty cash).

• Proficient in Microsoft Office (Word, Excel, Outlook) experience with ERP or HR management systems (e.g.,Whyze) is a plus.

• Excellent interpersonal and communication skills to coordinate effectively between Site Management, HQ departments (HR/Finance), and general workers.

• Prior experience in administrative, customer service, or site coordination roles is an advantage, but not essential.

• Willingness to work in a fast-paced construction site environment.

• Quick learner with good initiative, teamwork spirit, and a detail-oriented mindset.