Job Descriptions
1. Voyage Management
- Be the primary point of contact for the Master of the vessel ensuring that a close, cooperative bond is built on trust and mutual respect. Provide support, guidance and direction as needed.
- Liaise with Charterers, review their instructions and issue voyage specific instructions to ships as required.
- Appoint and liaise with port agents, plan, and monitor port operations to result in effective port turn around.
- Ensure stowage plans are optimised to maximise intakes in the most economic fashion.
- File/Follow up on all voyage related matters from Charterers.
- Monitor day to day performance of the vessel in compliance with CP, including Speed performance and bunker consumption and promote weather routing and route optimisation (SECA zones etc).
- Daily update of vessel schedule to Charterers.
- Be responsible for commercial documentation such as B/Ls and LOIs.
- Prepare laytime calculations.
- Ensure timely and accurate input into company's software system.
- Monitor profit and loss of respective vessel voyages.
2. Voyage Fiscal Management
- Monitor voyage related fiscal items including agency disbursement.
- Verify agent PDA and FDA invoices and arrange payment.
- Monitor freight/dead freight/demurrage/rebillables and other claim invoices.
- Prepare and send out freight invoices.
- Prepare and send out deviation and interim port invoices.
- Prepare and send out rebillable invoices.
- Prepare and send out demurrage invoices.
- Send out weekly reminder to Charterers for outstanding invoices.
- Prepare Charter hire statements and arrange for payments promptly.
- Liaise with P&I and legal/lawyer to settle disputes.
