Service Sales & Admin Coordinator

Are you a highly organized professional who thrives in a fast-paced technical environment We are looking for a proactive Service Sales & Admin Coordinator to provide critical administrative and operational support to our Service Department and ensure smooth execution of projects, client engagements, and maintenance activities.

Key Responsibilities:

• Provide comprehensive administrative and sales support to the Service team
• Plan and coordinate client visits, internal meetings, and communications
• Track action items, service activities, and operational projects
• Prepare periodic reports in a timely manner
• Manage travel arrangements including flights, accommodation, visas, and entry permits
• Coordinate local arrangements for technical advisors (transportation, work passes, safety training, site access, etc.)
• Support outage teams with site logistics such as transportation, meals, PPE, and equipment
• Apply for and monitor MOM e-Notifications
• Manage work pass applications, approvals, and documentation
• Coordinate Jurong Island passes, visas, and site permits
• Maintain accurate document control and records of customer, sales, and operational data
• Generate quotations, sales orders, purchase requisitions, payment requests, claims, and invoices via the Intramart system
• Monitor customer payments and supplier payments
• Handle inland transport, domestic deliveries, and customs clearance
• Prepare and coordinate shipping documentation (e.g., bills of lading, shipping marks)
• Liaise with logistics partners, vendors, and customers to ensure timely delivery of materials
• Expedite materials to support planned and unplanned maintenance activities
• Serve as a key point of coordination for customer communications
• Ensure critical information is delivered promptly and accurately
• Support service sales administration initiatives and ad-hoc projects

What We're Looking For:

• Diploma / Degree in a Business Administration / Logistics / Supply Chain or related field
• Minimum 3 years of working experience in a Sales Support role, preferable in an Engineering company or related
• Candidates with experience in utilizing SAP will be an added advantage
• Detail-oriented with strong documentation discipline
• Ability to work under pressure and meet tight deadlines
• Experience in service operations, engineering support, or logistics coordination is an advantage

How to Apply:

If you are a team player, meticulous & organized, and more importantly, believe that YOU CAN MAKE A DIFFERENCE, we would like to hear from you. Simply submit your application by emailing a detailed copy of your updated Resume in MS Word Format to Shahul Hameed Bin Abdullah (EA Personnel Reg. No.: R1657531) or call your friendly Consultant, Shahul, at 6590 9947 or 9697 9685 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

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Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.