Do you thrive in a fast-paced environment and enjoy supporting multiple projects Are you detail-oriented and possess excellent administrative skills If so, we want to hear from you!
About The Role
We are seeking a highly organized and motivated Service/Commissioning Assistant to join our dynamic team. In this role, you will play a vital role in supporting our Commissioning Manager ensuring the smooth execution of projects and commissioning activities from start to finish.
Responsibilities
- Assist the Commissioning Manager in tracking project tasks, deliverables, deadlines, and action items.
- Handle the commissioning & service order process, from quotations to invoicing.
- Assist the Commissioning Manager in manpower mobilization scheduling.
- Prepare all necessary paperwork for manpower mobilization, including visa applications, yard entry permits, safety inductions, course certifications, flight tickets, and accommodations.
- Coordinate and facilitate warranty claims for faulty equipment (RMA).
- Consolidate timesheets received from project sites.
- Prepare packing lists for materials required for various jobs.
- Take meeting minutes and generate status reports for project stakeholders.
- Assist the Project Managers, Commissioning Manager and other team members with administrative tasks as needed.
Qualifications
- Diploma or relevant qualification in a related field.
- Proven experience in a project management support role (or similar) is a plus.
- Strong spreadsheet and database literacy (e.g., MS Excel, MS Access) is a must.
- Excellent communication, interpersonal, and organizational skills.
- Ability to prioritize tasks, manage time effectively, and meet deadlines.
- Detail-oriented and meticulous with a strong sense of accuracy.
- Ability to work independently and as part of a team
- Adaptable and have the ability to deal with ambiguity
