Job Responsibilities:
1. Administrative support to the Project Team (includes client's team), duties and responsibilities include but not limited to the following:
- Arrange company security and building access cards
- Create and manage folders on Project Drive/SharePoint, includes managing of folder access rights
- Assist with correspondences and communication with clients
- Prepare and maintain various reports as required
- Manage the set-ups of functional mailbox
- Coordinate and raise IT request tickets for software network/wifi access, office equipment rights, etc
- Complete relevant forms that the project called for, keep record and timely update of forms
- Reserve of meeting rooms
- Manage and organize seating plan
- Update of space rental reports (Project space)
- Work closely with company's other offices on project's matters
- Coordinating business travel, e.g booking of flight tickets, hotels, VISA, etc
- Arranging LOI (Letter of Invitation) for overseas visitors
- Handle overtime (OT excess form) records and sought approvals from the Project Director/Managers
- Coordinate purchases and manage services entries for payment of invoices
- Organize snacks/meals for events (projects/corporate) where necessary
- Assist with expense claims for project leads
- To render assistance to another project where needed
2. Project Secretaries Supervising and Admin Support:
- To train and supervise a group of project secretaries
- Provide mentorship to the project secretaries/junior staff
- Provide administrative support to senior management staff where required
- Support the Office Manager on tasks as directed
- Other ad-hoc duties as assigned
Job Requirements:
- Minimum GCE O level
- At least 8 years of working experience in the related field
- A team player who can also work independently
- Detailed, meticulous and strong organizational skills
- Taking ownership and accountability at work
- Able to work in a fast-paced environment
- Proficient in MS Office applications
Interested applicants are invited to apply directly at https://careers.kbr.com/us/en/job/R2112433/Senior-Project-Secretary
We regret that only shortlisted candidates will be notified.
