Senior Project Coordinator

Job Responsibilities

. Manage the Document Management System (e.g., Aconex, SharePoint) to ensure all drawings, specifications, reports, and correspondence are accurately logged, tracked, distributed, and archived.

. Maintain uptodate project documentation, including registers for submissions, RFIs, shop drawings, material samples, RINs, and approvals.

. Compiling and formatting project reports, presentations, and tender documentation required by PM team

. Monitor and track the progress and development of all related project deliverables through the various stages of the project

. Plan and coordinate all contractor logistics, including the booking of loading bays, cargo lifts, and delivery routes. ensure strict adherence to designated delivery windows (often during off-peak/night hours) to minimize operational impact.

. Assist in the preparation, implementation, and maintenance of the Project Execution Plan (PEP), aligning with MBS policies, standards, and processes.

. Supervising the contractor teams. Provide expertise, guidance, advice, support and motivate contractor teams.

. Assist in the reporting to senior management via meetings or by regular written reports the progress of project related matters together with the status of related issues.

. Manage limited site storage space efficiently and oversee the daily removal of construction debris/waste from the property to designated holding areas.

. Coordinate 2week lookahead schedules with contractors monitor physical progress vs. plan, highlight variances, and recommend recovery actions.

. Inspect site daily to ensure contractors meet the property's high visual standards (clean and properly lit). Enforce strict site housekeeping to prevent dust or debris migration into public or operational areas.

. Verify and facilitate MBS work permits (PTW, Hot Work, Height Work) and manage the daily sign-in/sign-out process for large volumes of contractor workers.

. Coordinate the RFI (Request for Information) and Shop Drawing submission process, tracking submissions against the Project Tracker.

. Monitor contractor procurement schedule and alert the project team of any potential delays in long-lead times (eg., stones, ironmongery, joinery, light fittings)

. Coordinate daytoday construction activities with contractor onsite to ensure works are sequenced according to the Construction programme.

. Coordinate multidisciplinary interfaces (Arch/Str/M&E) onsite review drawings for clashes/omissions, consolidate comments

. Track daily and weekly progress of construction activities against the programme, identifying delays, incomplete works, or deviations

. Support quality control by identifying defects, notifying contractors, coordinating rectifications, and tracking closure.

. Coordinate collection and verification of asbuilt drawings, O&M manuals, asset tags, training records, and warranty schedules.

. Assist the PM team with ad hoc tasks and projectrelated administrative duties as assigned.

. Tertiary Degree in a Construction/Building/Project Management/Engineering related field.

Experience

. Minimum 3 to 5 years working experience in the field of Project Management with experience working on major fit-out, A & A building projects.

. Experience in the Hospitality field and/or live working environment is preferred.

. Sound knowledge of Project Management procedures.

. Strong communication skills, as well as the ability to visualize issues and communicate them to others.

. Outstanding organization, coordination and leadership skills - ability to coordinate groups of Consultants/ Contractors.

. Ability to work in a team environment.