As a Senior / Executive, the broad area of your job responsibilities includes the below.
[What you will be working on]
Key Responsibilities
Provide secretarial support to director(s)
- Provide coordination and administrative support to the division including arranging both internal and external meetings;
- Provide full logistic support in hosting events/workshops with external industry stakeholders;
- Assist in coordinating and consolidating inputs from various divisions in MPA on decarbonisation related matters (e.g. surveys)
- Arranging transport and accommodation for overseas trips for MDD officers including making claims for officers;
- Assist the division in making gift declarations;
- Procurement and managment of office supplies;
- Procurement of goods and services including from the issuance of purchase order to the receipt of goods and services, as well as verify and process invoices
- Coordinate division's budget and tracking budget utilisation, including liasing with Finance;
- Coordinate and provide support to office activities (e.g. liasing with SPM on office space planning, appointment as MDD Fire Warden, Asset Coordinator)
- Coordinate training needs and schedule for all officers
- Provide support to all officers in record and file management (e-Cabinet and e-Registry)
- Provide support for onboarding for new officers/interns
- Any other ad-hoc duties assigned.
[What we are looking for]
Requirements
- Possess at least 3 years of relevant experience in records, information and/or document management functions and experience in corporate administration.
- Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure
