Overall Summary
The Operations Executive is responsible for the smooth execution of vessels fixtures (time charter and voyage), ensuring charter party terms are fulfilled, vessel schedules are supported, and customers/charterers receive timely responses all while keeping owner/manager-related costs within acceptable limits. A good working knowledge of charter party (C/P) terms and rider clauses is essential.
Key Responsibilities
1. Voyage & TC Operations
- Monitor daily vessel movements and update IMOS/ Voyage Manager/ position lists.
- Read and action all ops messages for assigned vessels; escalate to Ops Superintendent/Manager, Chartering, Technical, Billing/DA and Insurance when required.
- Support pre-fixture and post-fixture activities for time chartered vessels.
2. Pre-Fixture Support
- Assist in preparing vessel descriptions / questionnaires.
- Issue delivery / sailing / bunkering instructions to vessels.
- Arrange bunker / condition surveys as required.
3. Post-Fixture Execution
- Review fixture recap, C/P and rider clauses; amend base C/P and file updated versions.
- Prepare C/P highlights for Masters and ensure vessels operate in line with charter obligations.
- Handle cargo approvals (OOG / DG) in consultation with Ops Superintendent/Manager.
- Monitor sailing reports, bunker consumption vs C/P, weather routing, reefer and break-bulk issues; flag anomalies.
- Liaise with charterers, brokers, agents, technical, and third parties on voyage-related matters.
- Follow up on stevedore damages and ensure proper documentation.
- Maintain IMOS voyage reporting forms.
4. Time Charter Administration
- Send C/P to vessel, ensure timely delivery notices, give voyage/sailing instructions.
- Obtain LOIs, appoint agents, coordinate communications, issue TC hire and charterers expense invoices promptly, archive ops messages, prepare off-hire/deviation statements, and submit CII reports to charterers.
- Ensure timely redelivery notices and arrange bunker/condition survey.
5. Coordination & Compliance
- Arrange sea pilots, bunker/cargo surveyors, armed guards or stowaway search where required.
- Check port DA/console for accuracy and cost control.
- Perform any other duties assigned by the Operations Superintendent/Manager.
Requirements
- Diploma/Degree in Maritime Studies, Shipping, Logistics or related.
- 3-5 years experience in ship operations preferred.
- Good understanding of charter party terms and basic voyage calculations.
- Familiar with IMOS or similar shipping ops systems.
- Strong communication and coordination skills; able to handle multiple vessels and stakeholders.
- Proactive, detail-oriented, and comfortable in a fast-paced, time-sensitive environment.
What you will get
- Exposure to full-cycle vessel operations
- Hands-on use of IMOS/Voyage Manager and direct coordination with chartering, technical, agents, and masters
- Opportunity to grow into Senior Operations / Vessel Operator / Ship Manager roles
- Collaborative team with clear processes and experienced managers to learn from
- Competitive salary with bonus, in a stable shipowning/management environment
