Job Description

. Review and verify daily, weekly and monthly operational records submitted by respective operating units for completeness, consistency and accuracy.

. Monitor the timely submission of operational records and follow up with respective Supervisors on missing, incomplete or abnormal records.

. Maintain oversight of operational record control and ensure records are properly organized, traceable and available for management review, audits and regulatory inspections.

. Manage and maintain the waste tracking system covering incoming waste, storage, internal transfer, treatment and outgoing waste/products, based on records submitted by respective operating units.

. Perform periodic reconciliation of waste quantities, tank inventory, treatment records and outgoing records, and investigate or follow up on identified discrepancies.

. Coordinate with respective Supervisors and Operations Admin to ensure supporting documents for waste movements and operational activities are complete and properly maintained.

. Plan and conduct periodic internal audits on operational records, waste tracking, document control and compliance with established operational procedures.

. Document internal audit findings and maintain the corrective action tracker, including responsible PICs, target completion dates, supporting evidence and closure status.

. Follow up on audit findings, record discrepancies and outstanding corrective actions with respective PICs, and escalate overdue or significant issues to the Operation Manager.

. Support internal audits, external audits, customer audits and regulatory inspections by coordinating the preparation, verification and retrieval of required operational records and supporting documents.

. Prepare and consolidate weekly reports, huddle reports and other routine Operations reports for management review.

. Review plant utility consumption data and other operational information prepared by the Operations Admin, and support operational cost monitoring and analysis.

. Coordinate and prepare monthly operational data, statistics and supporting information required for submission to relevant government authorities.

. Prepare periodic management summaries highlighting waste movements, inventory reconciliation, record status, audit findings, outstanding actions and other key operational issues.

. Guide and support the Operations Admin in record management, document control, and waste tracking support, audit preparation and routine administrative activities.

. Coordinate with Operations, Compliance, Finance, Procurement, HR and other relevant departments on operational records, reporting, audits and administrative matters.

. Perform other operational control, reporting and coordination duties as assigned by the Operation Manager.