Senior Officer, Leasing Admin

Raffles Medical Group (RMG) is the largest home-grown private healthcare provider in the region, started in 1976 in Singapore as a two-clinic operation but today, serves patients in five countries, 14 cities. We are a Multidisciplinary Medical Group listed on the Singapore Stock Exchange and operate over 100 medical facilities across 14 major cities. It is the only private medical provider in Singapore that owns and operates a fully integrated healthcare organization comprising a tertiary hospital, a network of family medicine and dental clinics, insurance services, Japanese and Traditional Chinese Medicine clinics, Raffles Wellness and a consumer healthcare division. Raffles Hospital is the flagship of Raffles Medical Group. Our China footprint has expanded with the opening of our Chongqing, Beijing and Shanghai Hospitals.

Job Responsibilities:

1) Lease Documentation Processing

• ACRA search on tenants and prospects
• To ensure full execution of documents after tenant's acceptance of Letter of Offer and preparation of Lease Agreements including payments
• Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants
• Maintain timely submission and update tenants sales on a monthly basis
• Timely update concluded deals, and update COC required documentations

2) Viewing Arrangements

• Attend to phone enquiries and making viewing arrangements
• Maintaining calendars of team for viewing arrangements
• Calculation of area for proposed subdivided units

3) Vacancy Listing

• Maintain vacancy listing and agent mailing list, monthly
• To send and follow up of prospecting emails to prospects

4) Arrears Management

• To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5) Tenant's Insurance Policies and Related Matters

• To ensure timely follow-up with tenants on updating of Tenants PL and IAR insurance in accordance to SOP
• Arrange for flowers to be sent for tenant's business commencement

6) Procurement and Contact Database

• Create purchase requests and ensure payments are timely remitted
• Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

7) URA Occupancy Reporting

• Reporting of building occupancy in URA portal
• Any other ad-hoc duties assigned

8) Manage the network of property leased from external Landlord

• Liaising and following up with external Landlord's Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely
• Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements:

• 1 to 2 years of administration / operations experiences
• Able to work in fast paced environment and meet timelines
• Well-conversant in Microsoft Office applications (MS Word/Excel)
• Details-oriented and quality conscious
• Good follow through skills
• Pleasant personality and good interpersonal skills
• You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.