Senior Officer/ Executive, Leasing Admin

Job Responsibilities

1. Lease Documentation Processing

. ACRA search on tenants and prospects

. To ensure full execution of documents after tenant's acceptance of Letter of Offer and preparation of Lease Agreements including payments

. Assist and support the team to ensure smooth process of lease documentation - including proper filing, liaise and track the execution of lease documents by tenants

. Maintain timely submission and update tenants sales on a monthly basis

. Timely update concluded deals, and update COC required documentations

2. Viewing Arrangements

. Attend to phone enquiries and making viewing arrangements

. Maintaining calendars of team for viewing arrangements

. Calculation of area for proposed subdivided units

3. Vacancy Listing

. Maintain vacancy listing and agent mailing list, monthly

. To send and follow up of prospecting emails to prospects

4. Arrears Management

. To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5. Tenant's Insurance Policies

. To ensure timely follow-up with tenants on updating of Tenants PL and IAR insurance in accordance to SOP

6. Tenants Related Matters

. Arrange for flowers to be sent for tenant's business commencement

7. Procurement

. Create purchase requests and ensure payments are timely remitted

8. Contact Database

. Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9. URA Occupancy Reporting

. Reporting of building occupancy in URA portal

10. Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

. Liaising and following up with external Landlord's Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.

. Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

. 1 to 2 years of administration / operations experiences

. Able to work in fast paced environment and meet timelines

. Well-conversant in Microsoft Office applications (MS Word/Excel)

. Details-oriented and quality conscious

. Good follow through skills

. Pleasant personality and good interpersonal skills

. You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.