Senior Office Administration Executive

Who Are We

dtcpay is a MAS licensed payment service provider that bridges traditional finance and digital assets. We enable businesses to accept and make payments in both fiat and digital currencies, delivering secure, efficient, and seamless payment experiences across borders. As we expand globally, we are shaping the future of digital payments.

We are also recognised as one of Singapore's Top 10 Startups in the LinkedIn Top Startups 2025 list, a reflection of our momentum and the exciting journey ahead for our team.

We are looking for a Senior Office Executive to ensure the smooth daily operations of our Kuala Lumpur office. This role covers general office administration, enforcement of office policies, and support to the Country Manager in business operations and reporting. The ideal candidate is well-organised, proactive, and able to manage multiple responsibilities in a fast-paced environment.

Work Arrangement: Fully On-site, seated at the reception area to support office operations and welcome VIP.

Location: Menara Bangkok Bank, Kuala Lumpur

What You'll Do:

Office Administration & Operations (70%)

• Oversee day-to-day office operations, facilities, supplies, equipment and vendor relationships to maintain a productive and organized work environment
• Implement and enforce office policies, procedures and guidelines, and coordinate office maintenance, security and workplace safety requirements
• Handle administrative functions including mail, documentation and scheduling, and plan office events such as weekly tea breaks and festive celebrations
• Oversee pantry replenishment and ensure adequate stock levels
• Manage procurement of office supplies and equipment, including sourcing, quotation and allocation
• Coordinate business travel logistics, including flight and hotel bookings for local and regional members, and negotiate corporate rates with hotels and travel vendors
• Act as PIC for employee hostel arrangements, and liaise with agents and landlords on tenancy and maintenance matters

Support to Country Manager (30%)

• Assist the Country Manager in general business operations, administrative follow-ups and cross-department coordination
• Support the Country Manager in government liaison, including preparing documents and submissions, corresponding with relevant authorities and following up on applications and requirements

What We're Looking For:

• Minimum of 3 years of experience in office administration or executive assistant roles
• Experience supporting senior management, such as a Country Manager or Chairman, with strong follow-through on administrative and ad-hoc tasks
• Strong organisational and multitasking skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good communication skills in English and Mandarin as you need to communicate with Chinese stakeholders
• Proactive, detail-oriented, and able to work independently
• Experience with AI tools in daily work is a plus

What You'll Enjoy

Free flow snacks and drinks & Teatime twice a week

In-house gym right in the office

Medical & Dental coverage

Quarterly team building

Strategic office location in central KL, within walking distance of Bukit Nanas Monorail and Dang Wangi LRT