Senior Manager Project Secretariat

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

MINDS is undertaking a multi-years project to relocate its Special Education Schools and Special Student Care Centres to cater to increasing enrolments for students with special needs.This position is required to provide financial, coordination and administrative support to enable successful delivery of Project Gardens Rebuilding, Redevelopment and Occupation Works (GROW) objectives.

Key Functions and Tasks:

1. Financial:

• Provide financial forecast and oversight on project budget and resources
• Ensure compliance with financial and procurement policies & procedures
• Coordinate purchasing via procurement system and performing goods receipt
• Coordinate with Finance and funders on project fundings and claims
• Monitoring progressive billing and progressive claim status
• Ensure compliance with funding terms and conditions.
• Accounting for funded assets and recording of capital expenditure

2. Secretariat:

• Maintain dashboard and coordinate reports on project progress
• Coordinate risk management tracking and embed into progress report
• Provide secretariat support to all Project GROW meetings including but not limited to:
  • Project GROW Steering Committee
  • Project GROW Working Committee
  • School Operation Committee relating to Project GROW
• Follow up on matters arising with persons responsible

3. Administrations and Reporting:

• Coordinate the preparation of reports and submission to funders and government authorities.
• Provide periodic progress report to management.
• Coordination for signing of agreements and coordinating compliance with terms and conditions
• Ensuring proper knowledge management and filing
• Facilitate audit

4. Other duties:

• Additional duties as necessary

QUALIFICATIONS

• Degree in civil engineering, accountancy and/or business.

OTHER INFORMATION

• Minimum of 8 years of relevant experience.
• Experience in project management, coordinating site refurbishment, fund accounting, social service sector and/or good IT knowledge are advantageous.
• Good writing and communication skills.

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD