Senior Manager/Manager, Grants & Foundations

Position Overview

The Senior Manager/Manager, Grants & Foundations leads the Gallery's engagement with local and international foundations, trusts, and grant-making institutions. This role oversees the full grants lifecycle from prospecting and proposal development to stewardship and impact reporting ensuring excellence in content, compliance, and relationship management.

Working closely with the Deputy Director, Institutional Partnerships & Campaign Strategy, and collaborating across the PD team, the incumbent serves as the Gallery's subject-matter expert on foundation philanthropy and institutional funding trends

.
Key Responsibiliti

esStrategic Grant Developme

• ntLead the development of compelling, high-quality grant proposals and concept papers that align with the Gallery's mission, programme priorities, and funder objective
• s.Identify and cultivate new local, regional, and international foundation prospect
• s.Design and manage cultivation plans for key institutional funders, including multi-year partnership
• s.Develop strong internal relationships with curatorial, education, and programme leads to surface fundable opportunitie
• s.Contribute to the alignment of institutional proposals with the Capital Campaign's thematic pillars and long-term fundraising roadma

p.
Foundation Relationship Managem

• entServe as the primary relationship manager for the Gallery's portfolio of foundations and institutional partne
• rs.Ensure the timely delivery of grant requirements, stewardship reports, and acknowledgment process
• es.Work with senior leadership on strategic engagement opportunities, including site visits, briefings, and panel participati
• on.Maintain an in-depth understanding of funders priorities, decision-making structures, and philanthropic tren
• ds.Represent the Gallery professionally in external engagements and at industry convenin

gs.
Grant Administration, Reporting & Compli

• anceOversee internal coordination for grant submissions, ensuring that all documentation (budgets, impact metrics, outcomes) meets funder and Gallery standa
• rds.Work with the Finance and Programmes teams to track fund utilisation, reporting timelines, and deliverab
• les.Ensure grant KPIs are realistic, measurable, and aligned with project outco
• mes.Oversee the preparation of quantitative and qualitative impact reports for funders and leadership rev
• iew.Maintain accurate and complete records in the CRM and shared grant tracking syst

ems.
Research, Insights & Str

• ategyMonitor philanthropic developments in Singapore and Southeast Asia, identifying trends in arts, education, and social impact gi
• ving.Analyse competitive benchmarking to refine the Gallery's positioning with foundat
• ions.Support the Deputy Director in developing frameworks for institutional giving and campaign-related case mater
• ials.Contribute to divisional strategy discussions and cross-team donor segmentation initia
• tivesExecute other ad hoc duties to further the goals of Partnership Development Department where appropr

iate.
Team Development & Collabo

• rationMentor and guide the Assistant Manager (Grants, Research & Campaign) and interns on proposal writing, research, and documentation stan
• dards.Collaborate closely with the Manager (Family Offices, UHNWIs & Campaign Strategy) on integrated cultivation opportun
• ities.Support the Senior Executive (Admin & Procurement) in ensuring smooth operational processes for grants and e
• vents.Foster a culture of collaboration, learning, and high performance within the Institutional Partnerships

team.
Measures of

• SuccessAnnual institutional funding secured (value and diversity of
• grants)Renewal rate and satisfaction of existing foundation p
• artnersQuality, accuracy, and timeliness of proposals and
• reportsIdentification and cultivation of new institutional pr
• ospectsContribution to campaign readiness and cross-divisional collab
• orationStaff development and mentorship effect

iveness
Job Requ

• irementsAt least 8 to 10 years of experience in fundraising, philanthropy, or partnerships, with a strong focus on institutional grants or foundation re
• lations.Demonstrated success in securing and managing multi-year or high-value
• grants.Excellent writing, proposal development, and analytical
• skills.Proven ability to engage senior stakeholders and funders with professionalism and
• insight.Strong project management skills and comfort working with financial data and performance
• metrics.Familiarity with the philanthropic ecosystem in Singapore and Southeast Asia; knowledge of the arts or social impact sectors is an ad
• vantage.Proficiency with CRM systems (e.g. Salesforce) and Excel-based re
• porting.Flexibility to work occasional evenings and weekends, if r

equired.
Personal A

• ttributesStrategic and relationship-driven professional with a collaborative
• mindset.Persuasive communicator with high attention to quality an
• d detail.Analytical, proactive, and solutions-
• oriented.Comfortable working autonomously while managing multiple stak
• eholders.Committed to the arts and motivated by the Gallery's public