[What the role is]
As the Senior Manager (Contracts Management), the main role is to undertake and manage contracts involving maintenance term contracts / construction / upgrading / cyclical maintenance programme / minor improvement / fitting-out of CCs and RNs and other PA buildings, as well as other PA development projects that may be assigned.
[What you will be working on]
Duties & Responsibilities
The duties and responsibilities include (but not limited to):
- Assist to administer and control the pre- and post-contracts management of planning and implementation of all estates management contracts of all PA properties.
- Assists the supervisor to implement, monitor and manage the procurement for goods and services including maintenance and construction services to ensure compliance of Governmental procurement and financial procedures.
- Formulate contract strategies and policies including establish good governance standards and processes.
- Lead the compliance management and procedures on contract to ensure effectiveness and alignment to Public Sector Standards Conditions of Contract (PSSCOC), Government Instruction Manual (IMs), PA's policies/procedures and relevant authorities (e.g. Building & Construction Authority) requirements.
- Prepares, checks and reviews quotation / tender documents to ensure that the documents comply with the PSSCOC, Government IMs, PA's policies/procedures and to meet the operational needs of the PA.
- Calls, evaluates and awards quotations and tenders.
- Tracks and processes variation orders to the contract in accordance with the PSSCOC, Government IMs, PA's policies/procedures and contractual provisions.
- Attends site meetings to ensure contractual requirements are adhered to by managing agents, consultants, contractors and etc.
- Monitors and manages contracts/projects within approved cost/budget.
- Seeks funding approval for increase in project/contract costs, where required.
- Monitors and maintains cashflow projection of the contract/project.
- Checks and processes consultant/contractors claims to ensure accurate and timely disbursement of payments.
- Creates contract/project accounts, upload budget and manages virement requests and budget-related requirements in PA's financial system.
- Assists in post-contract management and jointly monitors with Facilities/Projects Section on the submissions of as-built drawings, warranties, Operations and Maintenance manual and etc. required under the contracts.
- Oversees finalisation of project accounts and seeks approval for closure of project accounts.
- Prepares submission of Development Project In-Progress (DPIP) for closure of FY and capitalisation of fixed assets on project completion.
- Develops and maintains an updated and accurate contract document and records management system for the Division.
- Lead and oversees in audits conducted by both internal and external auditors on contracts/projects.
Other Duties
Other ad-hoc duties not covered under main responsibilities and duties.
- Covers the duties of the Assistant Director during period of absence.
- Provides mentorship and guidance to other colleagues.
- Represents in Task Forces/Committees as required.
- Perform other duties as and when assigned by senior officers.
[What we are looking for]
Knowledge & Skills
The minimum education and experience profile required by the job-holder to perform on the job.
Education - Professional qualifications in Building, Project Management, Construction Management, Quantity Surveying or other building related disciplines.
Experience - Preferably minimum of five years of relevant experience in contract administration and management of building, facilities or estates projects and/or building maintenance. Good track record particularly in projects using PSSCOC or possess relevant experience working in government agencies or consultancy firms.
Others -
- Proficient in MS Words, Excel, PowerPoint and other relevant computer skills.
- Good command of English language with strong written and presentation skill.
- Experince in construction procurement and familiarity with BCA's procurement frameworks (PQM, QFM, etc).
- Knowledge of Government Instruction Manual is preferred.
- Knowledge of PSSCOC is preferred.
- Must have good organisational, conceptualisation, communication and inter-personal skills.
- Able to work independently with good time management.
- Effective team player, able to multi-task and prioritize daily workload.
- Knowledge in GeBIZ / Workday system is an advantage.
- Good working attitude and willing to learn.
Only shortlisted candidates will be notified.
Successful candidates will be given a 3-year contract.
