Senior Manager, Biennale Office

ABOUT THE ROLE

The Biennale Office is responsible for the planning, project management and coordination of the Singapore Biennale. The team works with internal and external stakeholders to achieve project deliverables and to support the realisation of the Biennale for our target audiences and outcomes. As Senior Manager, you will play a critical role in supporting the smooth planning, operations, and successful delivery of the Biennale, working closely with Head/Biennale.

RESPONSIBILITIES

• Strategic alignment: Support the planning of the Biennale in alignment with overall strategic vision, goals, and funding KPIs
• Producing & Project Management: (i) Facilitating cross-departmental coordination to support the planning and successful delivery of the Biennale, including working closely with the appointed artistic director(s), curatorial team, Biennale team, and all other relevant parties. (ii) Support oversight of effective planning, producing, and project management aspects of the Biennale, including but not limited to project schedule, budget, governance and reporting, stakeholder liaison, operations, and other relevant work processes for successful project implementation
• Stakeholder Liaison: Play a supporting role in liaison and cultivation of relationships with commissioner(s), funder(s), and stakeholders where required
• Team Leadership & Supervision: Provide effective leadership and supervision to the Biennale team, and supporting a collaborative and cohesive working environment and team culture
• Exhibition & programme coordination: (i)Support exhibition and programme planning and coordination, working closely with relevant teams and parties to ensure effective communications, timely delivery, budget adherence. (ii) Support coordination of logistics planning (e.g., transportation, installation and security deployment) and operations (e.g., manpower deployment, volunteer management, event management)
• Audience Development & Engagement: Support the realisation of the audience development/engagement strategy, across accessibility, outreach, communications, partnership, and marketing efforts
• Administration, Finance, and Governance: (i) Oversee the preparation and review of relevant approval papers, reports, and other governance-related processes. (ii) Provide supervision over administration and preparation of contracts and agreements, adherence with procurement and financial processes, and budget management
• Other responsibilities: (i) Keep up with current trends and best practices that may have an impact on exhibition and project planning, logistics, and biennale/museum management. (ii) Handle ad-hoc or additional assignments as and when required

REQUIREMENTS

• At least 8-10 years relevant experience in the field of arts and project management
• Relevant past experience with large-scale arts and cultural programmes/festivals, and/or contemporary art projects is preferred
• Demonstrated knowledge and interest in contemporary art and/or arts management practices
• Demonstrated ability to manage complex timelines and multiple project deadlines, and to engage diverse stakeholders with professionalism, dexterity, and sensitivity
• Highly-organised, proactive and resourceful, willingness to be on the move and work in a fast-paced environment
• People-oriented team player with situational leadership skills and sense of responsibility
• Strong administrative, organisational and interpersonal skills, including written and verbal communication in English and strong working knowledge of Microsoft Office applications including Word, Excel, Outlook, and Powerpoint