Senior HR & GA Administration Specialist

Responsibilities

Human Resources
.Maintain accurate and up-to-date employee records in both HR systems and physical personnel files.
.Oversee payroll administration to ensure accurate and timely monthly processing.
.Manage employee claims, ensuring proper review, approval, and payroll capture.
.Administer leave, claims, and system updates, including annual migration exercises.
.Handle all work pass applications, renewals, and cancellations.
.Prepare tax clearance documentation for departing pass holders.
.Support expatriate employees on matters related to housing, payroll, income tax, and work passes.
.Prepare and submit monthly HR reports for Finance and headquarters.
.Act as primary contact for insurance matters, including enrollment and termination in the group medical plan.
General Affairs (GA)
.Manage office contracts (e.g., facilities, vendors) and ensure timely renewals.
.Oversee general office operations, including stationery, pantry supplies, equipment maintenance, and name card requisitions.
.Serve as the main point of contact for all business travel arrangements.
.Liaise with headquarters internal control team to ensure compliance with policies and audits.
.Support the organization of company functions, events, and staff welfare activities.
Other Duties
.Lead or support process improvements for HR and GA functions.
.Perform any other ad hoc HR/GA-related tasks as assigned.

Requirements

.Degree/Diploma in Human Resources, Business Administration, or related field.
.Minimum 5-8 years of HR experience, including at least 3 years in payroll administration.
.Strong knowledge of the Employment Act and Labour Laws.
.Strong interpersonal and stakeholder management skills.
.Excellent written and verbal communication skills.
.Detail-oriented, with strong follow-up and organizational skills.
.Self-starter with a proactive mindset, able to work independently and in a team.
.Positive attitude with a continuous improvement mindset.