Senior HR Executive

Job Purpose

To support and drive end-to-end recruitment and HR operations with a strong focus on talent acquisition, work pass processing, employment contracts, onboarding coordination, and stakeholder management across entities. The role requires hands-on experience in recruitment operations, employee documentation, HR compliance, and coordination with internal and external stakeholders.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage end-to-end recruitment process including sourcing, screening, interview coordination, offer management, and onboarding support.
• Partner closely with hiring managers and stakeholders to understand manpower requirements and ensure timely closure of positions.
• Develop effective sourcing strategies through job portals, LinkedIn, recruitment agencies, referrals, and direct sourcing channels.
• Coordinate interview scheduling and candidate communication to ensure positive candidate experience.
• Maintain recruitment trackers, hiring reports, and recruitment MIS dashboards.
• Support workforce planning and monitor recruitment progress across entities.

Work Pass & Employee Documentation

• Handle application, renewal, cancellation, and tracking of Employment Passes, S Passes, Dependent Passes, and other relevant immigration documentation.
• Prepare and maintain employment-related documentation including employment contracts, confirmation letters, transfers, promotions, and other HR correspondence.
• Ensure timely and accurate maintenance of employee records and HR documentation in HR systems and personnel files.
• Maintain strict confidentiality and data integrity while handling employee information and sensitive HR records.

HR Operations & Compliance

• Support payroll inputs and coordination with payroll processing using HR systems such as SAGE Easy Pay.
• Ensure compliance with statutory regulations, labor laws, and internal HR policies.
• Assist in preparation of HR reports, dashboards, headcount analysis, and HR analytics.
• Monitor budgeted versus actual headcount and highlight variances to stakeholders.
• Support employee onboarding, engagement initiatives, surveys, and HR operational projects.
• Assist in process improvement initiatives and HR system optimization.

Stakeholder & Vendor Management

• Liaise with internal stakeholders including hiring managers, business leaders, finance, and operations teams for recruitment and HR operational matters.
• Coordinate with external vendors, recruitment agencies, immigration partners, and service providers to ensure timely support and compliance.
• Ensure smooth communication and timely resolution of employee and stakeholder queries.
• Support contract coordination and vendor documentation management where required.

Job Requirements

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or related discipline.

Experience

• Minimum 5+ years of relevant HR experience with strong exposure to recruitment, HR operations, work pass processing, and stakeholder management.
• Hands-on experience managing end-to-end recruitment across multiple functions and levels.
• Strong understanding of Singapore MOM regulations, employment laws, and work pass processes.
• Experience in preparing employment contracts and handling employee documentation.
• Prior experience with HRMS/payroll systems such as SAGE Easy Pay preferred.
• Strong proficiency in Microsoft Excel, PowerPoint, and HR reporting.
• Ability to manage multiple stakeholders and work in a fast-paced environment.
• Strong organizational, coordination, and communication skills.
• High attention to detail and ability to maintain confidentiality.

Working Arrangement

• 5.5 Working Days
• On-Site Role