Senior HR Executive

Key Responsibilities

1. Recruitment & Internship Programme Management

• Manage the full recruitment lifecycle for all positions, including sourcing, interviewing, selection, and offer administration.

• Partner with Department Heads to understand manpower needs and develop effective hiring strategies.

• Oversee internship programmes, including coordination with educational partners and onboarding.

2. Insurance Administration (WICA, FWMI, GHS, GTL, GCI)

• Manage and administer all corporate insurance policies, including WICA, FWMI, GHS, GTL, and GCI.

• Handle insurance claims submissions, follow-ups, and ensure timely processing.

• Manage annual insurance policy renewals and liaise with insurance partners.

3. HR Operations & Policy Management

• Develop, review, and implement HR policies, SOPs, and guidelines.

• Ensure compliance with statutory requirements and maintain proper HR documentation.

• Support HR audits and contribute to operational improvement initiatives.

4. Training & Development

• Coordinate internal and external training programmes based on organisational and departmental needs.

• Administer training grants, funding applications, and maintain training documentation.

• Track staff training participation and ensure compliance with training standards.

5. Employee Grievance Handling

• Address employee grievances promptly, professionally, and confidentially.

• Provide guidance on HR policies, conflict resolution, and disciplinary procedures.

• Escalate more complex matters to management when necessary.

6. Benefits & Grants Administration

• Administer employee benefits including government grants, training grants, and related subsidies.

• Ensure timely submissions and compliance with grant requirements.

7. Staff Housing & Welfare Administration

. Manage company-owned house dormitory and 3rd-party rented dormitory, including occupancy management, cleanliness standards, maintenance coordination, and compliance with housing regulations.

. Coordinate move-in/move-out arrangements and ensure proper documentation.

. Liaise with landlords, dormitory operators, and internal teams to resolve housing-related issues.

. Support staff welfare initiatives and engagement activities where required.

8. Office Administration Support

• Assist in general office administration such as office supplies management, vendor coordination, and procurement tasks.

• Oversee BCA licence renewal every three years, including documentation preparation, submission, and compliance with regulatory requirements.

• Support administrative processes to ensure smooth day-to-day office operations.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.

• Minimum 3-5 years of HR experience, preferably in a generalist or senior executive role.

• Strong knowledge of employment regulations , HR processes, and statutory compliance.

• Excellent communication, interpersonal, and problem-solving skills.

• High level of professionalism, confidentiality, and accuracy.

• Strong organisational ability and capability to manage multiple responsibilities effectively.