Senior HR & Admin Executive

About NexGen Wafer Systems

NexGen Wafer Systems provides high-end processing equipment for fast-growing niche applications in the semiconductor industry. Our products are in the global supply chain of emerging technologies.

We are committed to providing superior value-adding solutions to ensure long-term success for our customers and our business by delivering uncompromising quality and innovation.

Poised for growth with a footprint on three continents, we are executing our mission to become an internationally branded high-tech equipment provider.

Are you ready for the next step in your career and interested in taking a leading role in our organization

What will you be doing
Reporting to the company General Manager, you will work as the HR and administration senior executive of Company's Group HQ in Singapore, you will be responsible the talent acquisitions & management, as well as office administration. You will have key business goals from executive management's roadmap with regards to HR and office operations.

The main responsibilities for the role:

Senior HR & Admin Executive

Recruitment:
1. Along with Company executives, form Company's recruitment strategy from short term, medium term and long term.
2. Drive Company's recruitment activities (Job fair, recruitment functions, job posting, short-listing, arrangement for interviews, participate in interview if necessary)
3. New employee orientation and administration work such as Letter of Offer, employment contract etc. Onboarding and offboarding processes.
4. Employment passes applications and renewals for foreign workers

Payroll:
1. Processing of approved expenses claims (local & overseas) & OT or any other claims
2. Payroll processing for employees
3. Manage and maintain payroll and leave system and future improvements
4. Overseeing payroll processing in group subsidiaries (Asia and USA)

Compensation & Benefits:
1. Administration of staff welfare and benefit schemes
2. Develop and monitor employee confirmation, staff cost structure, salary bands & appraisal system
3. Handling company and staff insurance
4. Planning and coordination for company events/staff welfare functions

HR Administration:
1. Manage & maintain Job Description & Specification record
2. Manage & maintain employee data report to holding company
3. Leave & attendance management
4. Manage & maintain Company HR Policy
5. Act as the Company's Personal Data Protection officer
6. Handle claims for childcare leave, NS leave etc

Training:
1. Source, arrange and coordinate training courses, administer training records
2. Submission of all training claims to government boards (SDF/SRP, etc.)

Office Administration

Administration:
1. Air ticket & hotel booking for staffs and incoming guests
2. Employee visa application
3. Manage office documentation, standards according to CI (Corporate Image).
4. Along with team, filing & documentation/records keeping
5. Office administration tasks along with the team, such as but not limited to cleaning services, office supplies, facility maintenance coordination, etc

Who are we looking for
To be successful, you should have at least 5 years of experience in industrial, technology or manufacturing environment or companies, and at least 3 years of HR operational and administration experience.

Skills:

• People-centric, problem-solving and hands-on mentality
• Good interpersonal skills, both on an individual and team basis
• Highly motivated to execute a defined mission and strategy to achieve pre-defined target
• Diverse experience working with international staff and culture will be an added advantage

Requirements:

• Polytechnic Diploma (Bachelor degree preferred) in related fields in business studies, commerce or HR related disciplines
• Strong communication skills - fluent in both written and oral English
• Must be able to write and articulate in English such as creating this document independently with excellence after given directions and key goals from reporting officers.
• Proficient in using MS office

What is it in for you
You will join an international and motivated team dedicated to developing the next generation of semiconductor equipment. We are a fast-growing company with lots of space for you to develop your career within a high-tech environment. We provide excellent employment and remuneration conditions.