Senior Finance Executive

The Senior Finance Executive will be responsible for overseeing the end-to-end media finance and client billing processes, ensuring accurate revenue recognition, timely billing and collections, vendor payments, and compliance with internal controls and client requirements. The role acts as a key finance business partner to the Commercial and Business teams, driving operational excellence, process improvements, and financial governance across client accounts and media projects.

Key Responsibilities

Revenue and Billing Management

• Manage and oversee the end-to-end media project and client billing lifecycle to ensure timely and accurate revenue recognition.
• Review and ensure media plans, cost estimates, and client purchase orders are properly approved and received prior to project commencement.
• Monitor Work-in-Progress (WIP) balances and conduct regular reconciliations to ensure timely billing and recovery of media and production costs.
• Ensure all client billings are processed accurately and in accordance with contractual terms and client requirements.
• Investigate and resolve billing discrepancies, client disputes, and reconciliation issues promptly.

Business Partnering and Stakeholder Management

• Partner closely with Business, Commercial, and Media teams to monitor project profitability, media costs, and billing status.
• Conduct regular account reviews with stakeholders to identify billing risks, revenue leakage, and aged WIP balances.
• Provide financial guidance and support to business teams on client contracts, billing requirements, and financial processes.
• Collaborate with vendors and internal teams to facilitate smooth processing of invoices and payments.

Accounts Payable and Vendor Management

• Verify the accuracy and completeness of costs recorded against client projects.
• Work alongside Accounts Payable team to ensure timely validation, approval, and payment of vendor invoices.
• Support vendor reconciliation activities and ensure completeness and accuracy of recorded costs.

Financial Reporting and Controls

• Prepare monthly financial reports, management schedules, and balance sheet reconciliations with supporting analysis and commentaries.
• Review account reconciliations and identify unusual transactions or variances requiring management attention.
• Support month-end and year-end closing activities to ensure timely reporting.

Compliance, Audit and Governance

• Ensure adherence to company policies, financial controls, statutory requirements, and client-specific compliance obligations.
• Coordinate and support statutory, internal, and client audit exercises, ensuring timely provision of audit documentation and responses.
• Maintain proper documentation and audit trails for billing, revenue recognition, and vendor payment processes.
• Identify control gaps and recommend enhancements to strengthen financial governance.

Process Improvement and Projects

• Drive continuous improvement initiatives to streamline billing, reconciliation, reporting, and operational finance processes.
• Leverage system capabilities and automation opportunities to improve efficiency, accuracy, and scalability.
• Participate in finance transformation projects and implementation of new processes and controls.

Team Support

• Provide guidance and mentorship to Finance Executives and support knowledge sharing within the team.
• Assist Finance Manager in departmental projects and ad hoc assignments as required.

Requirements

• Possess minimum Diploma in Finance/Accountancy or equivalent
• Minimum 3 years of relevant finance experience, preferably in media, advertising, marketing communications, professional services, or project-based environments
• Strong understanding of client billing, WIP management, revenue recognition, account reconciliations, and financial reporting.
• Experience supporting statutory, internal, and client audits, with a sound understanding of financial controls and compliance requirements.
• Proficient in Microsoft Excel and ERP/accounting systems.
• Strong analytical, problem-solving, and stakeholder management skills, with the ability to manage multiple priorities and meet deadlines.
• Proactive, detail-oriented, and committed to continuous process improvement