Job Summary
The Senior Finance Executive is responsible for overseeing the Accounts Payable(AP) and Accounts Receivable (AR) functions while ensuring accurate financial records, timely reporting, and compliance with internal controls and regulatory requirements. The role supports month-end and year-end closing, external and internal audits, system improvements, and process automation to enhance the Finance Department's operational efficiency.
Key Responsibilities
Accounts Payable
- Oversee the full Accounts Payable cycle, including verification, posting and timely payment of invoices.
- Review supporting documents to ensure compliance with procurement and finance policies.
- Prepare payment runs through internet banking and maintain proper payment records.
- Ensure treatment and accounting entries.
Accounts Receivable
- Oversee billing, collection and donation matters.
- Perform donation reconciliations and investigate discrepancies.
General Ledger & Month-End Closing
- Assist in monthly, quarterly and year-end financial closing activities.
- Prepare and post journal entries, accruals and adjustments.
- Perform balance sheet reconciliations and resolve outstanding items.
- Ensure timely and accurate preparation of management reports and schedules.
- Maintain proper accounting records in accordance with accounting standards.
Audit & Compliance
- Assist in the preparation of schedules and supporting documents for external and internal audits.
- Liaise with auditors and respond to audit queries promptly.
- Ensure compliance with accounting standards, charity regulations, internal policies and statutory requirements.
- Support implementation and monitoring of internal controls and risk management processes.
Financial Reporting
- Assist in preparing monthly financial reports and variance analysis.
- Support annual budgeting and forecasting exercises.
- Prepare reports requested by management, committees and regulatory authorities.
- Assist in fixed asset accounting and maintenance of the fixed asset register.
Finance Systems & Process Improvement
- Provide first-level support for finance system issues and troubleshoot system-related problems.
- Liaise with software vendors and IT personnel to resolve system issues.
- Participate in system implementation, upgrades, user acceptance testing (UAT) and new module rollouts.
- Identify opportunities to streamline finance processes through automation and digitalisation.
- Prepare and update finance standard operating procedures (SOPs) and user guides.
Internal Controls
- Ensure finance processes comply with approved policies and procedures.
- Review workflows and recommend process improvements to strengthen controls and improve efficiency.
- Assist in implementing process enhancements to reduce manual work and improve accuracy.
Other Responsibilities
- Support cash flow monitoring and bank reconciliations.
- Assist in preparing documentation for grants, claims and regulatory reporting where required.
- Provide guidance and support to junior finance staff.
- Cross-train within the Finance Department to ensure business continuity.
- Undertake any other finance or administrative duties assigned by Assistant Director.
Requirements
- Degree in Accountancy.
- Minimum 3-5 years of relevant accounting and finance experience.
- Strong knowledge of Financial Reporting Standards (SFRS) and internal controls.
- Experience with accounting systems (e.g. Microsoft Dynamics 365 Business Central or equivalent ERP systems) is preferred.
- Proficient in Microsoft Excel and Microsoft Office applications.
- Experience supporting audits and month-end financial closing.
- Strong analytical, problem-solving and organisational skills.
- Meticulous, able to work independently and meet tight deadlines.
- Good communication and interpersonal skills, with the ability to work collaboratively across departments.
Preferred Experience
- Experience in the charity or non-profit sector will be an advantage.
- Experience in finance system implementation, workflow automation and digital transformation projects.
