Senior Executive - PMO & Grant Management

Responsibilities

. Support the processing and assessment of applications

. Verify grant eligibility and relevant supporting information against approved criteria and requirements.

. Support the processing and assessment of disbursements and reimbursements.

. Maintain accurate application, grant and claim records and track cases through the different stages of the lifecycle.

. Support communications and follow-up with licensees on matters relating to their applications and claims.

. Perform the Finance Officer function for disbursement and reimbursement

. Review disbursement and reimbursement claims and supporting documents in accordance with the approved SOP and requirements

. Validate claim information and ensure the required supporting documentation is complete before processing.

. Process eligible claims through the Finance Management System for the subsequent stages of verification, approval and payment.

. Maintain appropriate document and records to support the processing and audit trail of claims.

. Follow up on claim discrepancies, exceptions or incomplete information, where required.

. Support financial monitoring and reporting

. Monitor grant commitments, claims, and utilisation

. Maintain and regularly update the status of applications and claims for management reporting

. Support reconciliation and tracking of grant-related financial information

. Work closely with internal Finance on matters relating to claim processing and disbursement.

. Support governance and operational controls

. Stakeholder management and operational support.

Requirements

. 3 to 5 years of relevant experience in grant administration, grant management, finance operations, claims processing or a related function.

. Experience in financial processing, reimbursement, claims or grant operations would be advantageous, including experience with Finance Management System or similar financial/claims processing system

. Strong attention to detail and ability to review applications, claims and supporting documentation accurately.

. Good analytical and organisational skills, with the ability to maintain accurate records and monitor multiple cases.

. Good communication skills, with the ability to communicate effectively with licensees, partners and internal stakeholders.

. Good interpersonal skills and ability to work effectively across different teams and functions.

. Comfortable working independently and performing data analysis and reconciliation where required.

Licence no: 12C6060