Roles & Responsibilities
Payroll Management
- Manage end-to-end monthly payroll processing for employees, ensuring accuracy and timeliness, including enhancing and making continuous improvements to payroll process.
- Compute and administer shift allowances, overtime pay, bonuses, and other variable payroll components.
- Ensure payroll data integrity, including updates to employee records, salary changes, and leave balances.
- Generate payroll reports for all payroll cycle and seek the necessary approvals from authorised personnel.
- Perform regular payroll reconciliations and GL reports, and ensure all data is accurately reflected in accounting records.
- Work together with Finance for all financial reporting and payments, including cost analysis of employment related items.
- Handle payroll-related queries and provide timely resolution to employees.
Statutory Compliance & Reporting
- Prepare and submit CPF contributions and adhoc tax declaration accurately and on time.
- Assist with year-end tax processing and prepare necessary documents (e.g., Form IR8A) and ensure accurate tracking and reporting of employee benefits, bonuses, and other compensation-related matters.
- Submit statutory claims for employee-related benefits such as child-care leave, maternity leave and parental leave.
- Prepare and submit monthly foreign worker levy reconciliation reports, ensuring accuracy and compliance with regulation.
- Ensure overall compliance with MOM requirements and Singapore labour laws, including Employment Act provisions.
- Manage the reconciliation of government funding, such as Employment Credits, Wage Support and other funding initiatives.
- Work with internal/external auditors during auditing of payroll and related government claims and provide necessary payroll documentation, data, and clarifications during the audit process.
HR Operations Support
- Maintain proper documentation and payroll records in accordance with company policies and legal requirements.
- Maintain internal payroll systems set up and configuration to support the payroll process.
- Draft employee announcements to communicate to staff on reminders and updates to payroll related matters.
- Support HR initiatives related to compensation, benefits, and payroll process improvements.
- Liaise with external vendors, auditors, and government agencies as required.
- Completion and submission of regulatory surveys
- Perform other tasks and responsibilities assigned by the supervisor from time to time.
Requirements
- Minimum 5 years of hands-on payroll experience in Singapore.
- Proven experience handling shift work and overtime pay calculations. Experience in a healthcare environment is preferred.
- Strong working knowledge of statutory CPF, IRAS tax filings and MOM regulations.
- Diploma or Degree in Human Resources, Business Administration, Accounting, or a related field is preferred.
- Experience managing payroll for medium to large employee populations.
- Familiarity with HRiQ system and payroll automation tools is preferred.
- Strong attention to detail with high accuracy in payroll processing.
- Able to drive continuous changes and manage ambiguities arising from the transition to new processes.
- Good understanding of Singapore employment and labour regulations.
- Ability to handle confidential information with strict discretion.
- Strong organisational and time-management skills.
- High proficiency in payroll systems and Microsoft Excel.
- Good communication skills and ability to work independently.
