Description
ESR Real Estate Services Management (previously known as APM Property Management) is part of the ESR Group (the Group). The Group is APAC's largest real asset manager powered by the New Economy and the third largest listed real estate investment manager globally.
With US$140 billion in gross assets under management (AUM), the Group's fully integrated development and investment management platform extends across key APAC markets, including China, Japan, South Korea, Australia, Singapore, India, New Zealand and Southeast Asia, representing over 95% of GDP in APAC, and also includes an expanding presence in Europe and the U.S.
Main Duties & Responsibilities
- Prepare Letter of Offers for new and renewal of Leases and Licences.
- Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc.
- Preparation of letters for lease related matters, including letters to tenants for application of utilities, letters to remind tenants of lease obligations.
- Conduct Business Profile Search for prospects and tenants.
- Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system tomeet documentation standards.
- Responsible for all internal/external audit check compliance for the Department.
- Keep track and process all lease related matters.
- Maintain and update in-house system with lease information for billing purposes.
- Handle POS integration related matters.
- Keep track and process all lease management related matters.
- Process security deposit refund to tenants.
- Handle GTO related matters.
- Liaison works with appointed lawyers for preparation of agreement.
- Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.
Reports
- Prepare and maintain Lease Monitoring / GTO submission / POS-integration reports on a periodic and ad-hoc basis for tracking.
- in addition to the above key responsibilities, as and where necessary, support the head of department to undertake any special projects as and when directed.
Requirements
- Degree / Diploma in Real Estate, Business, Marketing or equivalent.
- Minimum 2-5 years of relevant experience, preferably with a major commercial landlord.
- Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms.
- Able to multi-task and work independently with minimal supervision in a fast-paced environment.
- Good team-player with excellent communication and good interpersonal skills.
- Proactive, self-driven with a desire for knowledge and a positive attitude.
- Keen eye for details, driven, resourceful, analytical and assertive.
- Good command of written and spoken English.
- Strong proficiency in Microsoft Word is preferred.
