Senior Executive, HR Operations – Recruitment & Administrative Support (NTU Shared Services)

We are seeking a dynamic and meticulous HR professional to join the HR Shared Services team as a Senior Executive. This role focuses on managing the full recruitment lifecycle for research-related positions, ensuring seamless service delivery and stakeholder engagement across the organization.

Key Responsibilities

Recruitment Operations

• Manage end-to-end recruitment activities for research roles.

• Coordinate job postings across relevant employment portals.

• Arrange and manage interview schedules.

• Conduct pre-screening, background, and reference checks.

• Ensure completeness of candidate documentation for business unit review.

• Serve as the key liaison for candidate communications, including offer management

• Prepare and upload hiring documentation for confirmed candidates.

• Accurately update candidate records in HR Information System

• Work with the stakeholders to follow up closely on Probation and Confirmation

Service Excellence

• Deliver HR services in line with established Service Level Agreements (SLAs).

• Collaborate with the HR Cluster Supervisor to identify and implement process improvements and standardizations.

• Build strong working relationships with HR Business Partners, Hiring Managers, and internal teams.

Additional Duties

• Participate in cross-functional HR initiatives and projects.

• Review and enhance Standard Operating Procedures (SOPs) for efficiency.

Requirements

• Diploma in Business Administration, Human Resources, Social Sciences, or related field with at least 4 years of experience OR Degree in the above disciplines with at least 2 years of experience.

• Strong understanding of HR practices and employment legislation.

• Proficient in Microsoft Office (Word, Excel) experience with Workday Recruitment Module is an advantage.

• Excellent communication, planning, and interpersonal skills.

• Able to manage high-volume transactional work independently.

• Meticulous, resourceful, and quick to learn.

• Service-oriented with a positive attitude.

• Capable of prioritizing tasks and working under pressure.

We regret to inform that only shortlisted candidates will be notified .