Job Description

[What the role is]

This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

[What you will be working on]

Responsibilities

Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
Liaise with internal units/divisions/groups on Group Legal's operational needs
Maintain department supplies, equipment, and office resources
Ad-hoc duties as assigned

Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
Track budget utilisation and flag variances to senior Group Legal management
Maintain records of legal spend, retainer agreements, and vendor contracts
Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

[What we are looking for]

Requirements

Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
Good oral and written communication skills
Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
A team-player

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