Senior Executive, Graduation Matters

Established in 1981, the School of Mechanical and Aerospace Engineering is one of the founding Schools of Nanyang Technological University. MAE is ranked 4th in the world (QS Subject ranking 2025) and boasts well-established industry partnerships with prominent companies such as Rolls-Royce, General Electric, HP Inc, Pratt & Whitney and Singapore Airlines. With a faculty comprising more than 90 professors, it is one of the largest mechanical engineering schools in the world.

We invite applications for the position of Senior Executive, Graduation Matters in the MAE graduate studies office. The incumbent will be expected to build strong rapport with stakeholders at all levels, including prospective students, current students, and faculty. Key responsibilities include managing student enquiries, processing of leaves of absence, deposit tracking and semester tuition fee billing, maintain students database, and cross-programme/ exchange students course registraion for over 1,200 MSc students annually on a shared roster, with enrolment projected to increase further.

Job responsibilities include but not limited to:

• Academic Administration & Student Support

  • Manage cross-programme and exchange student course registration.

  • Prepare postgraduate class lists for faculty.

  • Administer study plans for MSc SCE students.

  • Process semester and short leave of absence approvals (including PhD).

• Student Services & Records Management

  • Handle student enquiries via role-based roster.

  • Maintain COE-approved calculator listings and student registrations.

  • Update and maintain academic records for all MSc programmes.

• Teaching Resources & Procurement

  • Coordinate with faculty and vendors on textbook requirements.

  • Manage Ariba procurement for Graduate Studies Office and MSc activities.

• Financial Administration & Student Billing

  • Track acceptance deposits and prepare semester billing.

  • Monitor monthly aging reports and follow up on outstanding fees.

  • Process fee waiver appeals and set up ad hoc OneStop/Flywire payments.

• Any other adhoc tasks assigned by the reporting officer

The incumbent should have a good bachelor's degree from a recognized Institute of Higher Learning and a minimum of threeyears of relevant work experience. The incumbent should also possess a can-do attitude and be a team player with good time management and strong interpersonal skills.

We regret that only shortlisted candidates will be notified.