Job Summary
Reporting to the Senior Manager (Finance), this position is responsible for the efficient and accurate processing of Accounts Payable transactions, GST/withholding tax filings, and Fixed Assets administration. This role ensures compliance with statutory and organisational policies and procedures, upholding the highest standards of transparency and accountability. This role requires close collaboration with both internal teams and external agencies to strengthen the Gallery's funding ecosystem.
Key Responsibilities
Accounts Payable
- Manage day-to-day accounts payable processing, ensuring timely and accurate handling of invoices and payments.
- Review and verify incoming invoices against purchase orders and contracts; ensure proper approvals and coding.
- Maintain timely payment cycles and support month-end closing activities.
- Review and maintain the vendor master file, supporting vendor onboarding and compliance with organisational requirements.
- Prepare and post AP accruals; perform AP reconciliations and generate AP ageing reports.
- Collaborate with departments to expedite invoice processing and resolve AP-related issues.
- Handle staff claims, reimbursements, and corporate card transactions in accordance with policy.
- Respond to vendor and internal inquiries regarding payment status, invoice discrepancies, and documentation.
- Prepare GST and withholding tax filings and support statutory compliance.
- Generate and review reports (e.g., Grab Report, Dispute Report) as required.
Fixed Assets
- Maintain the fixed assets register, including asset additions, disposals, and depreciation.
- Prepare fixed assets schedules for review by management.
- Participate in annual fixed assets verification exercises and periodic reviews of impairment and disposal policies.
- Ensure compliance with statutory and organisational requirements for fixed assets management.
Others
- Support internal and external audits, providing documentation and resolving audit queries.
- Participate in finance transformation initiatives to streamline AP processes and enhance operational efficiency.
- Any other ad-hoc duties as assigned.
Job Requirements
- ACCA or Diploma/Degree in Accounting, Finance, or a related discipline.
- At least 3-5 years of progressive accounting experience, preferably within the charity, non-profit or public sector.
- Hands-on experience with accounting/ERP systems (e.g. SAP), will be advantageous.
- Proficient in using Pivot Tables, Power BI and data analysis tools to generate insightful reports.
- Strong analytical, organisational, and problem-solving skills; meticulous attention to detail.
- Ability to work independently, manage multiple deadlines, and deliver accurate outputs.
- Excellent stakeholder management, communication and interpersonal skills to co-create solutions.
- Commitment professionalism, integrity, and accountability in all aspects of work.
