Senior Executive, Finance (Accounts Payable)

Senior Executive, Finance (Accounts Payable), NTU Shared Services - Finance

This role ensures accurate, timely, and efficient processing of Staff Reimbursements and accounts payable transactions, supporting the University's financial integrity and operational effectiveness. By maintaining reliable financial records and ensuring prompt payments, the position contributes directly to smooth administrative operations and the University's overall mission of supporting its staff and stakeholders.

Job Responsibilities:

Service Delivery

• Manage and ensure accurate, complete, and timely disbursements for Staff Travel and Regular Claims.

• Process and verify claims in NTU Expense Claim System (ECS) are duly approved and comply with NTU financial policies and guidelines.

• Review and verify the accuracy and completeness of supporting receipts and relevant documents.

• Resolve claim discrepancies and non-compliance cases related to claim processing and escalate to NSS Accounts Payable Lead, if necessary.

• Reconcile completeness of data interfaced to SAP against ECS records. Identify and rectify any discrepancies or errors.

• Conduct regular quality checks on processed claims to ensure accuracy and compliance with university standards.

Operational Governance and Excellence

• Follow up balance sheet accounts e.g., Central Travel Account (CTA) & Corporate Credit Card (CTC) Clearing to ensure aged items are cleared timely.

• Follow up with Schools/Departments/Centres users to ensure long outstanding claims are cleared in a timely manner for proper recording of university expenditure.

• Follow up and monitor closely with employees to ensure recovery of personal expenses incurred in Corporate Card is duly refunded to the university.

• Assist in providing documents and attending to queries raised by internal and external auditors on the grants and internal statutory accounts.

• Assist in updating SOP documentation on a periodic basis to equip new members with requisite knowledge in carrying out payment duties.

• Involve in and perform UAT for payment-related change request or improvements.

Requirements:

• Diploma or Degree in Accounting, Finance or other related discipline or equivalent experience.

• With 2-3 years of relevant working experience in Accounts Payable, preferably in claim processing.

• Knowledge of Expense Claim or SAP system.

• Good knowledge of Microsoft Office applications.

Skills & Competencies

• Strong analytical skills with the ability to identify discrepancies and resolve issues effectively.

• Meticulous with high attention to detail and accuracy in financial processing.

• Able to identify opportunities for process streamlining, improvement, and automation.

• Able to work under pressure and meet tight deadlines.