Senior Executive/Executive (Examination Unit)

Senior Executive / Executive (Examination Unit)

Location: Central
Employment Type: 1-Year Contract (Renewable / Permanent)
Salary: Up to SGD 3,900 basic + 1-month bonus
Working Hours: Monday to Friday, 9:00am - 6:00pm
(Willingness to work evenings and Saturdays during examination periods is required)

Role Overview

The Senior Executive / Executive (Examination Unit) is responsible for managing the end-to-end assessment and examination administration for the Programmes. This role ensures the smooth execution of examinations across multiple formats, including main, re-, deferred, supplementary exams, quizzes, class tests, and mid-term assessments, while maintaining compliance with university and regulatory requirements.

Key Responsibilities

Examination Operations Management

• Manage confidential student and examination data within Student Management and Learning Management Systems.

• Coordinate assessment activities across face-to-face and online examination settings.

• Liaise with university partners, overseas colleges, vendors, invigilators, and internal stakeholders on all examination matters.

Pre-Assessment Administration

(Quizzes, Class Tests, Mid-Term Tests, and Examinations)

• Coordinate with Lecturers and Module Leaders on pre-moderation of examination question papers.

• Conduct resource planning, including:

  • Booking examination venues

  • Scheduling and deployment of invigilators

• Prepare and update examination schedules accurately.

• Prepare examination materials for on-campus and online assessments.

• Brief invigilators to ensure understanding of examination procedures and protocols.

Examination Day Operations

• Manage and oversee on-campus and online examinations, quizzes, and class tests.

• Ensure examinations are conducted smoothly and in compliance with established procedures.

• Work closely with invigilators to uphold academic integrity.

• Handle academic misconduct cases and resolve operational issues on examination days.

Post-Assessment Administration

• Monitor marking timelines and ensure adherence by markers.

• Coordinate post-moderation activities with academic faculty.

• Update students examination results and graduating status in preparation for:

  • Examination Board meetings

  • Awards Board approval

  • Student Management System updates

University Examination Board Support

• Liaise with University Partners on pre- and post-moderation requirements.

• Prepare documentation and administrative materials for Examination and Awards Board meetings.

New Programme Examination Setup

• Attend programme briefings and plan examination operations for newly launched programmes.

• Work with internal and external stakeholders to define assessment workflows and timelines.

• Draft and document examination and assessment processes for new programmes.

Stakeholder & Vendor Management

• Work closely with School Operations and Academic teams on examination matters.

• Coordinate with outsourced partners to monitor and track examination processes.

• Manage assignment and deployment of invigilators for online and onsite examinations.

Administrative & Financial Support

• Process examination-related procurement and finance matters in accordance with timelines and policies.

• Perform other examination-related administrative duties as assigned.

Requirements

Qualifications & Experience

• Bachelor's degree in any discipline.

• 5 years of experience in examination administration or a similar academic operations role.

Skills & Competencies

• Strong organisational and multitasking abilities.

• Excellent communication and interpersonal skills for stakeholder coordination.

• High level of attention to detail and accuracy in record-keeping.

• Ability to prioritise workload and meet tight timelines.

• Able to work under pressure, especially during peak examination periods.

• Willingness to work 1-2 hours beyond official working hours, including weekday evenings and Saturdays when examinations are scheduled.