Senior Executive, Corporate Secretarial

Our client, a leading global firm is seeking to recruit a Senior Executive for their Corporate Secretarial team.

Job Summary

The Corporate Secretarial Senior Executive is responsible for managing a portfolio of corporate clients and ensuring compliance with statutory and regulatory requirements. The role involves providing corporate secretarial support, maintaining statutory records, preparing board and shareholder documentation, coordinating with regulatory authorities, and advising clients on corporate governance matters. The successful candidate should possess strong organizational skills, attention to detail, and the ability to manage multiple deadlines while delivering excellent client service.

Responsibilities:

Corporate Secretarial Services

• Manage a portfolio of local and international corporate clients
• Incorporate new companies, branches, representative offices, and other business entities
• Prepare and lodge statutory filings with the relevant regulatory authorities within prescribed timelines
• Draft directors and shareholders resolutions, minutes of meetings, and notices for board meetings and annual general meetings
• Prepare and maintain statutory registers, minute books, and corporate records
• Monitor statutory deadlines and ensure timely compliance with all regulatory obligations
• Handle changes relating to directors, shareholders, company secretaries, auditors, registered office addresses, share capital, and company constitutions
• Coordinate the execution of corporate documents and maintain proper filing systems

Regulatory Compliance

• Ensure compliance with applicable corporate laws, regulations, and governance requirements
• Advise clients and internal stakeholders on statutory compliance and corporate governance matters
• Monitor legislative and regulatory developments affecting corporate secretarial practices
• Assist in regulatory inspections, audits, and due diligence exercises where required

Client Relationship Management

• Serve as the primary point of contact for assigned clients on corporate secretarial matters
• Build and maintain strong client relationships through responsive and professional service
• Respond promptly to client enquiries and provide practical corporate secretarial solutions

Corporate Governance

• Support board governance processes and maintain governance documentation
• Ensure board and shareholder meetings are conducted in accordance with legal and constitutional requirements
• Maintain confidentiality of corporate information and sensitive documentation
• Promote best practices in corporate governance across the client portfolio

Administrative & Operational Support

• Maintain accurate electronic and physical corporate records
• Update internal databases and client management systems
• Prepare reports relating to compliance status and corporate filings
• Support process improvements to enhance operational efficiency
• Assist with special projects and assignments as directed by management

Requirements:

• Diploma or Bachelor's Degree in Law, Business Administration, Corporate Administration, Accountancy, or a related discipline
• Professional qualification in Corporate Secretarial Practice or Governance is an advantage
• Minimum 3 to 5 years of relevant corporate secretarial experience
• Experience in a corporate secretarial firm, accounting firm or law firm, is preferred
• Experience managing an independent client portfolio is highly desirable