Corporate Secretarial Executive

Job Description

• Provide corporate secretarial and advisory services to clients, including private and public companies, foreign entities, VCCs, LLPs, and family offices.

• Track statutory filing deadlines and ensure timely compliance with regulatory requirements.

• Maintain statutory records and prepare corporate governance documents, including resolutions, minutes, registers, share transfers, and documentation for AGMs, EGMs, incorporations, restructurings, and striking-off.

• Conduct KYC checks by reviewing onboarding forms and verifying client information for compliance.

• Perform due diligence on new and existing clients to assess risk and ensure regulatory compliance.

• Liaise with regulators, external legal advisers, auditors, and other service providers.

• Respond to client enquiries via email and phone in a timely and professional manner.

• Support and mentor junior team members within the corporate secretarial team

Requirements

• Bachelor's degree in Business Administration or related field: Corporate secretarial / governance-related certifications or CSIS membership preferred

• Minimum of 2 years of corporate secretarial experience in listed companies and family offices

• Experience in family office, trust company, investment firm, or private wealth structures preferred

• Good knowledge of corporate governance and statutory compliance requirements

• Able to manage multiple entities and meet tight deadlines in a fast-paced environment

• Proficient in English and Chinese (spoken and written)

• Able to multitask, work independently, and be a good team player

Please send your updated resume to [Confidential Information] if you are interested.