Senior/Executive Assistant, OT Admin

Responsibilities

• Verify daily surgery charges for patients, ensuring accuracy and proper interfacing with the billing system. Collaborate with vendors and nursing staff to resolve any billing discrepancies. Initiate requests to the Business Office for any necessary charge adjustments. Assist in the procurement of Operating Theatre supplies and equipment, including consignment and blanket order purchases. Manage the full purchasing process: obtaining quotations, raising purchase requests, coordinating deliveries, and processing invoices. Monitor inventory levels for both stock and non-stock items, collaborating with relevant departments for projections and orders. Track and manage both CAPEX and OPEX utilization in the designated area. Update the Operating Theatre listing schedule for surgeons on a daily basis. Maintain charge forms and codes within the Operating Theatre Reporting System (OTRS). Order pantry and stationary supplies, ensuring stock levels are maintained. Generate and print implant cards for pertinent surgeries. Prepare and submit AOH and EHOT claim forms for HR processing.

Requirements

• Diploma or equivalent professional qualifications. A minimum of 2 years of experience in administrative and clerical roles. Strong understanding of accounting principles and numerical accuracy. Proficient in Microsoft Word, Excel, and PowerPoint. Strong communication and interpersonal skills. Ability to work independently and efficiently.