Job Description
Equipment and Building Maintenance
- Conduct regular inspections of facilities, trouble shoot problems, collate and assess reports on defects and damages and supervise in-house preventative maintenance where possible.
- Advise the Management on the general condition of the building and its facilities and make recommendations for improvements and upgrades.
- Educate and train Facilities staff on the proper and safe usage of equipment and installations.
- Respond to all emergency maintenance calls, including after office hours and during weekends / public holidays.
- Oversee appropriate documentation of maintenance and repair records.
- Plan and implement a fire safety system to ensure that the Home(s) meets all fire and building code safety standards.
- Supervise the Facilities team in the overall maintenance of the Home(s) and ensure smooth operations.
Contract Management
- Define scope of contractual or project / renovation works, obtain quotations/tenders and make recommendations on the most viable offers.
- Oversee and manage the appointed contractors to ensure that they conform to the required standards.
- Oversee schedule of contracts and activate the renewal process when due.
- Oversee Verify work completion for payment.
Inventory Management
- Oversee storage and dispensing system for goods and assets.
- Supervise the proper inventory management of medical and non-medical supplies and ensure that adequate stocks are available to meet the operational requirements.
Supervisory Duties
- Ensure efficient day-to-day operations of the Facilities, Laundry, Housekeeping and Transportation teams.
- Manage the Facilities, Laundry, Housekeeping and Transportation teams inclusive of recruitment, discipline and performance appraisal.
- Inform the Senior Manager of disciplinary issues in the teams.
- Ensure compliance of the Facilities team to workplace safety standards.
Administrative Duties
- Develop operating procedures for the department and ensure compliance.
- Verify Invoices for issue of payments and monitor that expenses are kept within approved budget allocation.
- Assist the Senior Manager in budget exercises to ensure sufficient provisions for proper upkeep of the Home(s).
Others
- Participate as member of the Home's Fire Safety Committee.
- Participate, and at times, lead, in inter-department work improvement projects.
- Support technologies enhancement and process improvement of the Home(s).
- Any other duties as assigned by the Senior Manager or Centre director or Head, Residential Care Division.
Qualifications
- Min Degree in Business/Building/Facilities Management/Engineering or an equivalent.
- 3 - 4 years of operational experience in running a facility, with 2 years in a supervisory role.
- Has experience in budgeting.
- IT savvy and knowledge of good MS office applications. (e.g., Excel, Word)
- Team player with excellent interpersonal and negotiating skills.
