Job Description
Key Responsibilities
This role supports the CEO Office, Gateway Services Asia Pacific (GS APAC), by ensuring effective office operations, disciplined execution of leadership priorities, and timely delivery of management reporting and assigned initiatives.
As a core member of the CEO Office, the role provides structured coordination across leadership activities, produces high‑quality executive materials to support decision‑making, and drives the delivery of CEO Office and GS APAC initiatives. The incumbent is expected to build strong institutional knowledge, exercise sound judgement, and operate as a reliable execution partner to the CEO Office and GS APAC leadership team.
Key Responsibilities 1. CEO Office Operations & Leadership Coordination
- Support the effective functioning of the CEO Office by coordinating leadership activities, priorities, and engagements across GS APAC
- Prepare and coordinate briefs, agendas, and materials for senior management meetings and executive engagements
- Coordinate end‑to‑end arrangements for executive meetings, management offsites, leadership forums, and official visits
- Ensure CEO Office information and materials are well‑governed, accessible, and aligned to office standards
2. Executive Reporting & Management Materials
- Consolidate recurring GS APAC management reports into standardized CEO Office formats
- Coordinate and support the preparation of management decks, presentations, and briefing papers for senior leadership and governance forums
- Manage reporting timelines, follow up with stakeholders, and ensure timely, accurate submissions
- Perform quality assurance on executive‑level PowerPoint and Excel materials
3. Project Coordination & Delivery
- Manage assigned CEO Office and GS APAC initiatives from planning through execution and delivery
- Maintain project plans, timelines, trackers, and concise status updates
- Coordinate with GS APAC functions to align deliverables and meet milestones
- Monitor risks and issues, escalating where required, and prepare structured executive updates
4. Stakeholder Management & Follow‑Up
- Act as a central coordination point between the CEO Office, GS APAC leadership, and internal stakeholders
- Track and follow up on actions arising from leadership meetings and key discussions
- Strengthen execution discipline through documentation of processes, reporting calendars, and workflows
5. Office Continuity & Special Initiatives
- Provide ongoing operational support to ensure continuity and effectiveness of CEO Office activities
- Support special projects, leadership priorities, and cross‑functional initiatives as assigned
- Serve as a stable resource during peak periods, leadership transitions, or high‑profile GS APAC engagements
Key Requirements
Education & Experience
- Diploma or Degree in Business Administration, Management, or related disciplines
- Typically 3–5 years of experience in executive office operations, business support, project coordination, or corporate roles
- Experience supporting senior management or regional leadership teams is strongly preferred
Skills & Competencies
- Strong coordination, execution, and prioritisation skills with high attention to detail
- Ability to manage multiple workstreams and small‑to‑medium initiatives concurrently
- Strong working knowledge of PowerPoint, Excel, and Word, with confidence preparing executive‑level materials
- Clear, concise written and verbal communication skills
- High level of discretion, professionalism, and judgement
- Proactive, dependable, and comfortable operating independently in a fast‑paced, senior‑stakeholder environment
