Job Title: Senior Executive, Administration (2-year contract)
Posting Start Date: 26/12/2025
Job Description
The appointee will assist the PI managing a research team, administrating grants and other administrative related work. The appointee's responsibilities are stated below:
Major Duties And Responsibilities
- PRIMARY/SPECIFIC (80%)
- General Administration
- Assist PI with team management and coordination for seamless research operation
- Manage recruitment process of potential new staffs and scheduling of relevant trainingas required
- Assist team members with administrative or operational tasks and paperwork fordifferent projects, e.g., access card application
- Grants Administration
- Assist with grant submission
- Assist with budgeting and managing research funds
- Assist with grant related report submission
- Finance
- Monitor and follow up with payment for research activities, e.g., investigation costs forvarious research activities
- Assist with verifying payment related to research operation
- Manage and assist in research participants reimbursement for various research projects
- Manage team members (e.g., student RAs) claims and payments
- Research Contracts/Agreements
- Manage research project agreements and liaise with various sites, stakeholders anddepartments (i.e. research office and departments)
- Arrange meetings, accurate recording of minutes
- Assist PI to follow up with tasks assigned and timeline for completion
- Inventory Management
- Procurement and maintenance of study procedure supplies
- Maintain research policies and ensure compliance through regular monitoring ofrelevant documents and internal audit
- Maintain basic bookkeeping of staff records and other relevant documents
- GENERAL (20%)
- You will undertake any other duties as specified by the Reporting Officer (e.g., assists withethic submission or activities related to research operation, data monitoring andmanagement).
- You will be expected to obtain additional training to improve required skills.
Qualifications
- Bachelor degree in relevant discipline (e.g., business administration, research administration,healthcare, science, engineering)
- Relevant experience is preferred
- Quicker learner, embrace challenges and failures as learning opportunities
- Inquisitive mind and can think on your feet
- Able to work independently and meticulously
- Solve problems systematically and collaboratively
- Excellent organizational skills with attention to details
- Excellent written and verbal communication skills
- Possess strong interpersonal skills and value team work
- Responsible and places team's interest beyond one's own
- Able to proactively reach out to team members to render support
- Flexibility to work on weekends and after hours if required
More Information
Location: Kent Ridge Campus
Organization: Yong Loo Lin School of Medicine
Department : Alice Lee Centre for Nursing Studies
Employee Referral Eligible: No
Job requisition ID : 28239
