Overseas Immersion Programmes:
- Collate budget for each overseas course in consultation with instructors.
- Support procurement and finance administration to process payments for vendors and suppliers.
- Provide administrative (including course registration) and logistical support for the overseas component of the undergraduate courses.
- Manage faculty and student travel arrangements including flight bookings, accommodation, land arrangements and other logistical arrangements required for the courses in consultation with instructors.
- Manage vendor and contract management.
- Conduct pre-departure briefings, ensuring compliance and implementation of crisis management protocols for student travel.
- Overseas travel may be required to support instructors in the management of students and logistics.
- Track programme budget and expenditure.
- Gather feedback from instructors and students on the immersion course.
- Consolidate data and feedback for management reporting.
- Liaise with Communications team to feature students course experience and post-course deliverables.
Engagement of part-time instructors:
- Coordinate the recruitment of part-time instructors.
- Serve as the main point of contact for administrative and operational matters related to part-time teaching.
- Coordinate with HR admin on part-time instructors hiring, recruitment and documentation.
- Manage teaching assignment for part-time instructors and support their teaching needs.
- Facilitate communication between Associate Chair/Assistant Chair and part-time instructors to ensure alignment on academic standards and course delivery.
Internship and Experiential Learning Coordination:
- Oversee the coordination of student internship programme with Career Attachment Office and NTU Entrepreneurship Academy on Overseas Entrepreneurship Programmes.
- Support Assistant Chair (Undergraduate) with approving of internship applications from students and assignment of internship supervisors.
- Support students and internship supervisors during internship period and resolution of issues encountered.
- Manage feedback collection for continuous improvement.
Industry Engagement and Partnerships:
- Support the development and maintenance of strategic partnerships with industry organisations to enhance academic and experiential learning opportunities.
- Coordinate industry networking sessions, workshops, guest lectures, and professional sharing events.
- Assist in identifying new collaboration opportunities for internships, student projects, and applied research.
- Maintain updated records of industry contacts, partnership activities, and outcomes.
Events and stakeholder engagement:
- Coordinate academic-industry events such as industry speaker series or employer visits.
- Provide logistical and administrative support for key programme events for example pre-admission outreach activities, academic orientation, information session, convocation, workshops, seminars and professional development sessions.
- Assist with sourcing of corporate gifts, packing of event kits and collaterals and on-site logistics support.
Ad-hoc support:
- Support in organising department meetings, including coordinating logistics and handling meeting arrangements.
- Perform other ad-hoc duties and assignments as assigned by the supervisor or department.
The key requirements include:
- Bachelor's degree with a minimum of 3-5 years of relevant work experience, within an institution of higher learning or operations in a university/educational setting would be an advantage.
- Prior experience in administration of student mobility, global learning programmes and industry partnerships.
- Good communication and writing skills with ability to communicate and interact well with diverse stakeholders.
- Good logistics/work process skills.
- Good problem-solving and negotiation skills.
- Strong organisational and time-management skills, able to plan and prioritise work which may have competing deadlines.
- Ability to handle confidential information.
- Proficiency in Microsoft Office suite applications.
- Strong customer service focus with a passion for supporting faculty and students.
- Tactful and able to demonstrate empathy whenever necessary.
- Self-motivated team player who can work independently with minimal supervision, and collaboratively with colleagues in a team-oriented environment.
- Good sense of initiative and responsibility with a positive work attitude.
- Meticulous, organised with a strong willingness to learn.
Location: West (Nanyang Avenue)
Salary: Monthly Rated
Working Hours: Mondays to Thursdays: 8.30am to 5.45pm, Fridays: 8.30am to 5.15pm
Duration: 6 months (Renewal of another 6 months possibility)
EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485
