Senior/Executive (3-year contract), Yong Pung How School of Law

Job Description

• Admissions & Enquiry Management:
• Handle general enquiries via email or other communication channels and direct more complex queries to relevant officers or departments.
• Support the scheduling, coordination, and administration of selection activities (e.g., assessments, interviews, written tasks).
• Handle the offer process such as preparing offer letters and enquiries from candidates.
• Event Coordination & Logistics:
• Plan, coordinate, and execute programmes and events such as open houses, information sessions, orientations, workshops, student/alumni activities, and campus visits.
• Manage logistics, venue preparation, catering, registration, and event publicity.
• Procure goods and services for events and office use in accordance with procurement procedures.
• Support marketing and outreach activities, including assisting with photo/video shoots, testimonials, and collaborations with internal or external partners.
• Programme & Administrative Support:
• Prepare paperwork, documentation, and payment processing related to staffing or programme needs (e.g., teaching/research assistants, adjunct lecturers).
• Administer end-of-term course feedback collection and evaluation report generation.
• Prepare official letters or certification documents for students upon request.
• Follow up with students on finance matters or other university's requirements.
• Support course offering planning and registration process.
• Perform any other duties as assigned to support programme operations.
• Data Management & Recordkeeping:
• Maintain accurate and updated databases of students, alumni, and prospective applicants.
• Retrieve and compile data for basic reporting and analysis.
• Prepare, manage, and submit spreadsheets, records, and documentation for finance or other departments as required.
• Any other duties as assigned.

Qualifications

• Polytechnic diploma holder with at least 2 years of admin work experience, preferably in the education sector, or bachelor's degree holder.
• Strong administrative, organisation and coordination skills.
• Meticulous and able to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and survey tools (Google Forms, Microsoft Forms).
• Good interpersonal and communication skills.
• Experience working with postgraduate students or within the higher education sector is preferred.

• Admissions & Enquiry Management:
• Handle general enquiries via email or other communication channels and direct more complex queries to relevant officers or departments.
• Support the scheduling, coordination, and administration of selection activities (e.g., assessments, interviews, written tasks).
• Handle the offer process such as preparing offer letters and enquiries from candidates.
• Event Coordination & Logistics:
• Plan, coordinate, and execute programmes and events such as open houses, information sessions, orientations, workshops, student/alumni activities, and campus visits.
• Manage logistics, venue preparation, catering, registration, and event publicity.
• Procure goods and services for events and office use in accordance with procurement procedures.
• Support marketing and outreach activities, including assisting with photo/video shoots, testimonials, and collaborations with internal or external partners.
• Programme & Administrative Support:
• Prepare paperwork, documentation, and payment processing related to staffing or programme needs (e.g., teaching/research assistants, adjunct lecturers).
• Administer end-of-term course feedback collection and evaluation report generation.
• Prepare official letters or certification documents for students upon request.
• Follow up with students on finance matters or other university's requirements.
• Support course offering planning and registration process.
• Perform any other duties as assigned to support programme operations.
• Data Management & Recordkeeping:
• Maintain accurate and updated databases of students, alumni, and prospective applicants.
• Retrieve and compile data for basic reporting and analysis.
• Prepare, manage, and submit spreadsheets, records, and documentation for finance or other departments as required.
• Any other duties as assigned.