About Unearthed Productions
Unearthed Productions is Singapore's premier event agency with more than 16 years of expertise in event planning and management. Together with our in-house creative and technical teams, we deliver a 360° suite of in-person, hybrid and virtual event solutions to empower our clients and partners to seamlessly execute their events from start to finish and create unforgettable event experiences for their audiences.
As a part of our Events Experience Team, you will play a key role in taking ideas from concept to execution while collaborating with clients, vendors, and teams on the ground.
Key Responsibilities:
Event Planning & Coordination
- Assist in developing event concepts, timelines, and logistics plans in collaboration with internal teams and clients.
- Take ownership of smaller-scale events and coordinate critical elements of larger projects.
- Manage bookings, contracts, and permits for venues and suppliers, ensuring timely and accurate execution.
Vendor & Stakeholder Management
- Serve as a liaison between internal teams, clients, and external partners including caterers, AV technicians, venues, and other service providers.
- Ensure all third-party services are delivered to the required standard and within project timelines.
On-Site Event Execution
- Supervise event setup, registration areas, guest logistics, and post-event breakdown.
- Act as the lead on-site contact for designated events or specific areas of responsibility.
Budget Tracking
- Support budget planning by gathering quotes, tracking expenditures, and processing invoices.
- Monitor financial elements to ensure alignment with the approved budget.
Post-Event Analysis
- Collect and compile feedback from clients, attendees, and team members.
- Assist in reporting on key performance metrics and identify actionable insights to optimize future events.
Requirements
- 2-4 years of experience in professional event planning and execution, including managing large-scale, high-profile, or complex events.
- Skilled in end-to-end event lifecycle: planning, logistics, vendor management, execution, and post-event analysis
- Strong interpersonal skills with the ability to engage clients, partners, and vendors professionally.
- Willing to travel and work extended hours, including evenings and weekends, depending on events needs.
