Job Responsibilities:
- Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management
- Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project
- Guides and supervises personnel in the setup and execution of document management processes and systems
- Collaborates within the department and the Client
- Ensure work processes are aligned with project processes and contractual requirements
- Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing
- Manage document controller teams and allocating /assigning work to balance the workload
- Ensure work meets required HSE and QA standards
- Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals
- Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused at aiding project goals and objectives
- Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work
- Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data
- Document distribution management
- Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs
- Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned
- Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc
- Management and operational prioritization of the document management team
- Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service
- Set the satisfaction criteria for work processes and the standards for the document management team
- Contribute to the development and training of document management personnel
- Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues
Job Requirements:
- Polytechnic/Graduate with minimum 15 years of experience
- Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology
- Knowledge of Information Management systems and Philosophies is an added advantage
- Knowledge of Oil and Gas industry documentation
- Good communicator and motivator
- Development of procedures and work processes
- Awareness of Regulatory Authorities requirements
- Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow
- MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools
- Document Review Cycles and submissions, Engineering and Supplier Documentation and its work flow and submissions / Issuance process,etc.
Interested applicants are invited to apply directly at https://careers.kbr.com/us/en/job/R2111267/Senior-Document-Controller
We regret that only shortlisted candidates will be notified.
