Senior Assistant Manager, Dean’s Office Operations

Nanyang Technological University is a leading global university recognised for excellence in education and research. Nanyang Business School (NBS) is one of Asia's premier business schools, committed to delivering impactful education and advancing knowledge through world-class research and education.

Nanyang Business School invites applications for a Senior Assistant Manager, Dean's Office Coordination.

Reporting directly to the Dean, this role provides coordination and analytical support to facilitate the smooth functioning of the Dean's Office. The position supports governance processes, institutional coordination and selected school-level initiatives. The job holder will work closely with academic leaders, faculty members and corporate services units to support decision making, administrative operations and implementation of initiatives within the School.

This role is suited for individuals who are organised, analytical and able to work effectively with multiple stakeholders in a dynamic academic environment.

Key Responsibilities:

• Provide secretariat support for meetings chaired by the Dean, including preparation of materials, drafting minutes and tracking follow-up actions.

• Conduct research and benchmarking on trends within the Institute of Higher Learning (IHL) landscape and academic programmes at NTU and peer universities.

• Collect, consolidate and analyse data relating to academic programmes and institutional metrics to support leadership discussions and planning.

• Provide administrative coordination for the Dean's grant applications, including tracking timelines, coordinating documentation and liaising with co-applicants.

• Coordinate operational matters within the Dean's Office and ensure alignment with university administrative policies and procedures.

• Support governance processes by maintaining proper documentation and facilitating coordination of matters routed through the Dean's Office.

• Liaise with academic divisions, corporate services units and central administrative offices to facilitate implementation of initiatives and administrative matters.

• Coordinate institutional engagements and visits involving the Dean and external partners.

• Support school-level initiatives such as NBS Knowledge Management and administrative process improvement efforts.

Requirements:

Must Have

• Bachelor's degree from a recognised university

• At least 5-7 years of relevant experience in administration, project coordination or institutional support roles

• Strong organisational and stakeholder coordination skills

• Ability to manage multiple priorities and work independently

• Strong written and verbal communication skills

Good to Have

• Experience working in higher education institutions or academic environments

• Experience supporting senior leadership or executive offices

• Familiarity with data analysis, reporting or benchmarking exercises

Why Join NTU

• Opportunity to work closely with the Dean and senior academic leadership

• Exposure to school-wide initiatives and institutional coordination

• Opportunities for professional development and learning

• Collaborative and dynamic work environment

• Flexible work arrangements and staff welfare initiatives

We regret that only shortlisted candidates will be notified.