Senior Administrative Executive

Role Overview

We are a small and growing professional services firm.

This role is a core internal support position, covering administration, HR support, finance support, compliance coordination and bank-related matters.

The ideal candidate is someone experienced, independent, detail-oriented and comfortable handling multiple support functions in a lean organization.

Key Responsibilities

Administration & Operations

. Maintain and organize client records, internal administrative and compliance documents

. Handle general administrative coordination and documentation management

HR & Payroll Support

. Support employee onboarding and offboarding processes

. Assist in payroll preparation, salary computation and payment coordination

. Maintain HR-related records and administrative documentation

Finance Support

. Assist in preparing company budgets and financial data

. Manage expense claims and payment documentation

. Coordinate with external accountants and service providers

Contracts & Legal Support

. Assist in preparation, coordination and basic review of client contracts

. Support compliance checks and documentation (non-legal advisory role)

Banking, Compliance & Risk Control Support

. Assist with bank account opening, maintenance and bank liaison matters

. Support KYC / AML documentation and bank risk control requests

. Assist in preparing fund flow explanations and supporting documents

Overseas Support

. Provide administrative and coordination support for overseas offices and related matters

Others

. Handle other administrative and operational support tasks as assigned

Requirements

. Singapore Citizen or Permanent Resident

. Minimum 5 years of relevant working experience

. At least 2 years of experience in a corporate services / corporate secretary firm

. Strong understanding of company incorporation and ongoing compliance matters

. Basic knowledge of corporate law, contracts and regulatory requirements

. Familiarity with banking compliance, risk control and fund flow processes

. Basic understanding of accounting and financial statements

. Strong organizational skills, attention to detail and ability to multitask

. Proficient in both English and Chinese (written and spoken)

Preferred Qualifications

. Experience in corporate secretarial, compliance or finance administration roles

. Hands-on experience dealing with banks, compliance reviews and KYC / AML matters

. Experience supporting cross-border or overseas operations

. Familiarity with Singapore regulatory and banking environment

What We Offer

. Exposure to a broad range of administrative, compliance and operational matters

. Direct communication with management and decision-makers

. Stable role with clear responsibilities in a lean and professional environment