Senior Admin/ Facilities Executive

Responsibilities
General Administration / Asset Management

• • Maintain and organize physical and electronic documents ensure accuracy and accessibility.

  • Manage office and warehouse supplies, including inventory tracking, ordering, and vendor coordination.

  • Support meeting logistics, AV setup, and host internal/external visitors and delegates.

  • Track and manage company assets (e.g., laptops, PPE), including issuance, transfer, and disposal.

  • Perform SAP-related tasks: PR/PO creation, goods receipt, and document management.

  • Liaise with vendors for maintenance, quotations, and facility operations.

  • Handle tender processes, contract filing, and supplier evaluations.

  • Monitor staff attendance and overtime via SuccessFactors and facial recognition systems.

  • Consolidate and manage utility, telco, and transport expense reports.

  Staff Welfare & Events

  • Coordinate organizational-wide staff welfare programs, festivals, awards, and ceremonies.

  • Track and distribute staff access cards and related resources.

  Facility & Operations Coordination

  • Oversee facility operations, retrofitting, and routine maintenance services.

  • Coordinate asset movements and perform yearly asset tracking.

  • Ensure supplier compliance with ESG and green procurement policies.

  Safety & Security

  • Facilitate WSH (Workplace Safety & Health) improvements and compliance.

  • Report on monthly safety KPIs and participate in process enhancements.

  Technology & Project Support

  • Plan and support technology projects related to administration, facilities, and security.

  • Coordinate cross-functional implementation across business verticals.

Requirements:

• Proficient in MS Office Applications / Microsoft Power Platform Applications
  Knowledge in SAP will be an advantage
• Customer-service oriented in communicating/collaborating with internal/external stakeholders
• Team player with strong communication and interpersonal skills
• Strong analytical, organizational, and problem-solving skills
  
• EA License No: 95C2823
• EA Personnel No: R2311224
• EA Personnel Name: Jin Yee