SECRETARY (SINGAPOREAN/PR ONLY)

(Reporting to CEO and Group Financial Controller)

Job Responsibilities:

Secretary

. Assist and support Group CEO and Senior Management in scheduling meetings, appointments and performing concierge services.

. Make reservations including amendments for air tickets and hotel bookings, and limousine services for the CEO, Management Staff, employees and travelling guests.

. Assist in Work Pass and VISA renewals and applications for employees and guests who are visiting Singapore or travelling overseas whenever required.

. Answer phone calls, take messages and handle all correspondence.

. Maintain diaries and arrange appointments.

. Maintain and supervise pantry supplies, stationery, toiletries, and other office consumables.

. Supervise cleaners and ensure the office environment is neat and well-maintained.

. Type, prepare and collate reports. Remind finance managers to furnish their annual budget, financial reports, inventory reports, aging reports, sales reports, etc.

. Ensure proper filing of documents.

. Prioritize workloads.

. Implement new procedures and administrative systems.

. Liaise with relevant organizations and clients.

. Coordinate mailshots and similar publicity tasks.

. Log or process bills or expenses.

. Act as a receptionist and/or meet-and-greet clients/guest.

. Recruit, train and supervise junior staff.

. Ensure accurate and timely payment of bills.

. Neat, sharp and meticulous.

. Ability to communicate with all levels.

. Ability to work long hours and participate in ad-hoc projects.

. Occasionally assist on bookings over weekends.

Personal Assistant

. Run personal errands.

. Prepare specialized reports.

. Familiar with Online Banking.

. Keepa record of all personal expenses and ensure settlement of bills on a timely basis.

. Manage schedule.

. Look into meals and other dietary requirements.

. Maintain the utmost confidentiality with sensitive information.

. Other ad-hoc duties as assigned.

Job Requirements:

. Minimum Diploma preferred.

. Good command of spoken and written in English.

. Proficient in MS Office & Goggle Calendar.

. Meticulous and organized.

. Abilityto work independently and as part of a team.

. Abilityto handle confidential information with discretion.

. Ability to multitask and prioritize tasks effectively.

. Comfortable to work in fast paced environment.

Short-listed candidates will be notified.