Company Overview
Provide corporate advisory services, such as fund raising, merger and acquisition and valuation. Clients include start-ups, SMEs and MNC.
Job Summary
We are looking for a friendly and organized professional with a passion for providing excellent administrative support. We are thrilled to offer an exciting opportunity for a Secretary/PA to join our team and contribute to our success. If you enjoy managing diverse tasks, fostering positive relationships, and being the backbone of a thriving office, we would love to hear from you!
Responsibilities
- Deliver comprehensive secretarial and administrative support to the Directors, ensuring professionalism and confidentiality in all communications and documentation
- Organize and coordinate meetings, including scheduling, preparing agendas, and accurately recording meeting minutes to facilitate effective decision-making
- Collaborate with internal teams and external stakeholders to execute administrative tasks efficiently and support business operations
- Manage and optimize the Directors calendars, prioritizing appointments and deadlines to maximize time management and productivity
- Arrange and coordinate travel logistics for Directors and team members, ensuring seamless itineraries and positive travel experiences
- Maintain and update physical and electronic filing systems to enable quick retrieval and secure storage of important documents
- Serve as a liaison between internal departments and external parties to promote clear communication and smooth coordination
- Support Directors with ad hoc projects and duties, demonstrating flexibility and adaptability to meet evolving business needs
- Represent the company at networking events and seminars to identify new contacts and arrange follow-up meetings that support business development
- Travelling to overseas office may be required
Required competencies and certifications
- Proficient in Microsoft Word, Excel, PowerPoint, and Chinese Word Processing to produce professional documents and presentations
- Strong command of written and spoken English and Mandarin to communicate effectively with diverse stakeholders
- Excellent telephone etiquette and multitasking skills to manage communications and prioritize tasks under pressure
- Ability to work independently and maintain composure while meeting deadlines in a dynamic work environment
- Exceptional organizational skills and attention to detail to ensure accuracy and efficiency in administrative processes
Preferred competencies and qualifications
- Bachelor's degree in business administration or a related field with at least 1 year of relevant work experience
- Prior experience supporting company owners or high-level executives, demonstrating understanding of executive needs and office dynamics
- Flexibility to accommodate varying working hours as required to support business demands
