Secretary & Office Administrator

About Amplify Health

Who We Are

Amplify Health is Asia's leading health technology and analytics organisation, providing our customers with integrated solutions to make healthcare more accessible, affordable and effective across the region.

We offer a unique B2B business model and integrated stack of SaaS-based products, PaaS-based HealthTech launchpad and DaaS-based on-demand data offerings to deliver impact to our customers across the healthcare value-chain.

Our joint-venture partners, AIA and Discovery, have provided us with the foundations and a platform that truly differentiates us from our competitors and allows us to build and deploy products at a scale and quality that few can match.

We aim to be the trusted custodian of Asia's largest repository of health data, unifying financial, clinical, operational and behavioural data to empower our customers with insights that highlight opportunities to deliver better value and care outcomes.

Our Vision and Ambition

To build the leading healthcare AI and platform services company in Asia that transforms the delivery of health and wellness for patients and communities by combining and leveraging the distinctive and complementary assets and strengths of AIA and Discovery.

Amplify Health will simplify access to health data and AI Innovation to accelerate distinct and disruptive healthcare value insights and resulting improvements in health outcomes through value-based care, personalised care plans and aligning individuals lifestyle/ behavioural choices.

By 2028, Amplify Health will have in place one of Asia's strongest health-tech and AI capabilities; a comprehensive, integrated health technology stack supported by precision insights derived from proprietary data pools.

The Position

Summary

The Secretary & Office Administrator role will play an integral role in running the Singapore front office operations and support the Singapore team in varying aspects of their work administratively. The scope will include day-to-day operations of the front office and support leadership. In this role, you will be part of the operations team working with multiple functions across offices.

Responsibilities

1) Secretarial Support

• Provide full spectrum of secretarial and administrative support to senior leaders, inclusive but not limited to managing of calendar, administration & logistics of meetings, expense submission.
• Manage full suite of business travel arrangements, including travel itineraries, booking of flight tickets, car, visa and accommodations.
• Coordinate meeting materials, printing, guest registration and followups.
• Responsible for planning, sourcing, and organizing team events and conferences, which includes coordinating related travel arrangements.
• Maintain discretion and confidentiality in handling all matters.

2) Internal Events & CompanyWide Activities

• Lead or support logistics for internal events including room bookings, catering, setup, guest coordination, and vendor liaison.
• Coordinate internal & external activities such as Townhalls, Special Townhalls, Team Building, Summer Outing, Anniversary events and officewide celebrations.
• Manage phototaking, attendance tracking, and support content logistics.
• Work closely with People & Culture, Marketing & Communications, and EUS teams on event execution requirements

3) Office Admin Management

• Rotate/Cover front desk reception duties including reception cover, access card management, visitor support.
• Manage meeting rooms, pantry supplies, office supplies, mailroom coordination and general office upkeep.
• Ensure tidiness and cleanliness of meeting rooms, pantries, and pantry appliances at all times.
• Liaise with building management and vendors on facilities, maintenance and season parking matters.
• Maintain and update administrative SOPs, checklists and process documentation.
• Ensure consistent service quality and structured handover/coverage during team member's leave.
• Support creation of streamlined workflows for events, travel, office admin and executive support.
• Support cross-office admin by ensuring operational continuity when needed
• Assist with other administrative or ad-hoc tasks as and when assigned

Candidate Profile

Experience and Qualifications

• Bachelor's degree is preferred
• Proficient in Microsoft Office applications such as Outlook, TEAMS, Sharepoint, OneDrive
• Minimum 57 years of secretarial, administrative or executive support experience in fast-paced environments
• Strong event coordination experience (internal events, workshops, offsites, roundtables)

Employment Type

• 12-month contract with opportunity to renew

Competencies & Core Characteristics:

We are seeking a leader who embodies the following competencies and characteristics essential for success in our scale-up environment:

Unifier & Cross-Functional Influencer: Non-hierarchical, can-do mindset, agile, willing to go the extra mile, Excellent interpersonal & communication skills with relationship management

Resilient Operator: Demonstrate ability to work well under pressure in a fast-paced environment, adaptable to last minute change, Well-organized, independent, meticulous, ability to prioritize workflow and able to multitask

Customer-Obsessed Advocate: Detail-minded, strategic thinking, independent, proactive, excellent problem-solver with partnership mindset not only tasker ticker, but think and plan ahead in micro-level, put yourself into leadership's shoes

Join Us

If you are passionate about leveraging data to drive healthier outcomes across Asia and thrive in a dynamic, mission-driven environment, we encourage you to apply.

Amplify Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.